Document Administration Project Assistant

JR United Kingdom; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is looking for a Document Administration Project Assistant in Oxford District. This role involves supporting document administration activities, managing shipping documentation, and ensuring compliance. Candidates must possess strong organizational skills and attention to detail, with a background in corporate environments preferred.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

Responsibilities

• Handle and process shipping documents such as Bills of Lading and Certificates of Insurance.
• Maintain controls for recording, filing, and endorsing cargo documentation.
• Verify accuracy of documents against systems and contracts.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience with IT systems

Job description

Document Administration Project Assistant, Oxford District

Job Details

• Location: Oxford District, United Kingdom
• Industry: Oil and Energy, Trading and Shipping
• Start Date: Beginning of July 2025
• Work Arrangement: In-office at Canary Wharf, 5 days a week
• EU Work Permit Required: Yes
• Job Views: 2
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Role Overview

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing. The Port Agency & Document Administration Team supports trading and operations on port agency, in-port activities, and cargo documentation. The successful applicant will mainly support document administration activities.

Responsibilities

• Handle and process shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Effective written communication skills.
• Experience working in a corporate environment.
• Experience with IT systems.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability.