Director's Executive Assistant & Governance Support

The Wallace Collection; City of Westminster; On-site; GBP 33,000 - 36,000; Full time

Job summary

The Wallace Collection in London is seeking an Executive Assistant to the Director to manage a demanding diary, prioritise requests, and ensure thorough preparation for meetings.

You will brief the Director with papers, coordinate travel, handle correspondence, and act as a key point of contact with Trustees, funders and external bodies.

The role includes governance support for the Senior Management Team, preparation of board papers, minutes and maintaining confidential records.

Qualifications

• Proven experience managing executive diaries and complex calendars.
• Experience coordinating governance meetings and board papers.
• Ability to brief the Director with background information and travel arrangements.
• Excellent liaison with Trustees, government bodies, funders and external contacts.

Responsibilities

• Proactively manage the Director's diary and schedule.
• Brief the Director for meetings with papers and travel plans.
• Manage correspondence for the Director and follow up.
• Serve as key contact for Director with external contacts.
• Maintain CRM records of Director's contacts and meetings.
• Handle confidential information and expenses.
• Provide admin support to SMT and organise meetings.
• Support Board meetings preparations and minutes.

Skills

Diary management

Meetings coordination

Governance support

Stakeholder liaison

CRM management

Tools

Microsoft Dynamics

Job description

The Wallace Collection in London is seeking an Executive Assistant to the Director to manage a demanding diary, prioritise requests, and ensure thorough preparation for meetings.

You will brief the Director with papers, coordinate travel, handle correspondence, and act as a key point of contact with Trustees, funders and external bodies.

The role includes governance support for the Senior Management Team, preparation of board papers, minutes and maintaining confidential records.