Executive Assistant

KMK Recruitment; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

KMK Recruitment is seeking an exceptional Executive Assistant to support the Director of Legal Services & Company Secretary in Mayfair, London. This is a high-visibility role, requiring governance knowledge and a partnership approach at board level.

You will manage the director's diary, coordinate board meetings, and act as a liaison with senior leaders, advisers and external stakeholders. The role offers excellent benefits and long-term career opportunities in a PLC environment.

Qualifications

• Extensive experience supporting board-level executives.
• Experience in PLC/listed/legal/regulatory environment.
• Strong governance and board administration knowledge.
• Exceptional diary, meeting and stakeholder management.
• Excellent written communication and minute-taking.

Responsibilities

• Provide proactive, high-level support to the Director of Legal Services & Company Secretary.
• Manage a busy diary with multiple priorities and changing demands.
• Coordinate Board, Committee and Executive meetings with flawless execution.
• Liaise between Board members, senior executives, advisers and external stakeholders.
• Prepare agendas, briefing packs and executive papers.
• Arrange domestic and international travel with detailed itineraries.

Skills

Board governance

Diary management

Stakeholder management

Executive support

MS Office

Board portals

Communication skills

Minute taking

Discretion

Tools

MS Office Suite

Board portals

Job description

Executive Assistant to Director of Legal Services & Company Secretary

Mayfair, London | Competitive Salary + Excellent Benefits

Full-Time, Office Based

A Rare Opportunity to Support a Board-Level Leader

We are seeking an exceptional Executive Assistant / Personal Assistant to become the trusted right-hand to our Director of Legal Services & Company Secretary.

This is a highly visible and influential position at the heart of a complex organisation, providing direct support to a key Board-level executive while playing an integral role in corporate governance, Board operations and stakeholder management.

The successful candidate will operate as a true business partner, acting as a central point of coordination across senior leadership, Board members and external advisers. This role offers significant exposure to strategic decision-making, governance processes and executive-level engagement.

If you thrive in a fast-paced, professional environment and have experience supporting senior executives within a PLC, listed, legal or highly regulated organisation, this represents an outstanding career opportunity.

The Opportunity

Reporting directly to the Director of Legal Services & Company Secretary, you will provide seamless executive support while overseeing key Board and governance administration.

You will be trusted to manage competing priorities, anticipate requirements, exercise sound judgement and build strong relationships with stakeholders at the highest levels of the organisation.

Key Responsibilities

Executive & Board Support

• Provide proactive, high-level support to the Director of Legal Services & Company Secretary.
• Manage an exceptionally busy and complex diary, balancing multiple priorities and changing demands.
• Coordinate Board, Committee and Executive meetings, ensuring efficient planning and flawless execution.
• Act as a key liaison between Board members, senior executives, advisers and external stakeholders.
• Prepare and coordinate meeting agendas, briefing packs and executive papers.
• Arrange domestic and international travel, including detailed itineraries and logistics.

Governance & Company Secretarial Support

• Coordinate the preparation, production and secure distribution of Board and Committee papers.
• Support all aspects of Board and Committee administration, including minutes, action tracking and governance records.
• Maintain statutory registers, governance documentation and regulatory records.
• Administer Board portal systems and ensure the integrity and confidentiality of Board information.
• Assist with AGM preparation, governance reporting and Board member onboarding.
• Support compliance activities, regulatory training programmes and corporate governance processes.
• Manage legal subscriptions, governance resources and company secretarial documentation.

Stakeholder & Project Coordination

• Build effective relationships with Board members, senior leaders and external advisers.
• Monitor key actions, deadlines and governance commitments on behalf of the Director.
• Support strategic projects and cross-functional initiatives as required.
• Work collaboratively with the wider Executive Assistant community to ensure seamless leadership support.

About You

You are a polished, highly credible Executive Assistant who is comfortable operating at Board level and accustomed to handling sensitive and confidential information.

You will bring:

• Significant experience supporting Board Directors, General Counsel, Company Secretaries, CEOs or Executive Committee members.
• Experience within a PLC, listed company, legal function or highly regulated corporate environment.
• Strong understanding of corporate governance, Board administration and company secretarial practices.
• Exceptional diary, meeting and stakeholder management skills.
• Outstanding written communication and minute-taking abilities.
• Sound judgement, discretion and professionalism.
• The ability to anticipate needs, solve problems and work independently.
• Advanced Microsoft Office and Board portal experience.
• Confidence engaging with senior stakeholders both internally and externally.

Why Join Us?

• Work alongside a highly respected Board-level executive.
• Gain unparalleled exposure to Board governance and strategic decision-making.
• Join a collaborative, professional and high-performing environment.
• Play a pivotal role in the smooth running of a significant legal and governance function.
• Competitive salary, excellent benefits and long-term career development opportunities.

This role is ideally suited to an accomplished Executive Assistant who enjoys operating at the highest levels of an organisation and is looking for a position where they can make a genuine impact.