Executive Assistant

KMK Recruitment; City of Westminster; On-site; GBP 52,000 - 64,000; Full time

Job summary

An exceptional opportunity has arisen for an experienced Personal Assistant / Executive Assistant to support a senior Legal Director and Company Secretary within a large, complex corporate environment.

This highly visible role requires outstanding organisational skills, discretion, and the ability to manage multiple priorities while supporting board-level governance activities, executive governance processes and stakeholder management.

Qualifications

• Significant experience supporting Board-level or Executive-level leaders.
• Strong legal secretarial or company secretarial knowledge.
• Experience in large corporate or PLC environments.
• Advanced Microsoft Office skills.
• Exposure to governance, compliance and board administration processes.
• Excellent written and verbal communication skills.
• Outstanding organisational and diary management abilities.
• Ability to handle highly confidential information with discretion.
• Strong stakeholder management with senior executives and external partners.

Responsibilities

• Coordinate production and distribution of Board and Committee papers.
• Prepare and sign Board and Committee minutes; ensure secure storage.
• Administer board portal systems and manage user access permissions.
• Support AGM preparation and stakeholder induction documentation.
• Maintain statutory and regulatory records and oversee renewals.
• Manage legal subscriptions and governance resources.
• Custody of governance documents and company seal processes.
• Support compliance and board procedures, including training administration.
• Manage a complex executive diary and schedule meetings with stakeholders.
• Arrange domestic and international travel including flights and itineraries.
• Process expenses, invoices and budget-related administration.
• Organise leadership meetings, conferences and off-site events.
• Provide project coordination across key business initiatives.
• Screen and prioritise emails and calls; liaise with wider leadership team.

Skills

Executive support

Board governance

Discretion & confidentiality

Tools

Microsoft Office

Job description

Personal Assistant to Director of Legal Services & Company Secretary

Location: Mayfair, London

Full time office based

An exceptional opportunity has arisen for an experienced Personal Assistant / Executive Assistant to support a senior Legal Director and Company Secretary within a large, complex corporate environment.

This is a highly visible role requiring outstanding organisational skills, discretion, and the ability to manage multiple priorities while supporting board-level governance activities. The successful candidate will act as a trusted right-hand support, ensuring the smooth running of executive, company secretarial and governance processes.

The Role

Working closely with the Director of Legal Services & Company Secretary, you will provide comprehensive EA support while playing a key role in Board administration, governance, regulatory compliance and stakeholder management.

Key Responsibilities

Board & Governance Support

• Coordinate the production and distribution of Board and Committee papers.
• Manage the preparation, signing and secure storage of Board and Committee minutes.
• Administer board portal systems and manage user access permissions.
• Support AGM preparation and senior stakeholder induction documentation.
• Maintain statutory and regulatory records and oversee annual renewals.
• Manage legal subscriptions and knowledge resources.
• Maintain custody of corporate governance documentation and company seal processes.
• Support compliance and competition law procedures, including training administration.
• Manage a complex and frequently changing executive diary.
• Coordinate meetings with senior stakeholders, external advisers, government officials and industry bodies.
• Arrange domestic and international travel, including flights, accommodation, visas and itinerary management.
• Process expenses, invoices and budget-related administration.
• Organise leadership meetings, conferences and off-site events.
• Provide project coordination support across key business initiatives.
• Screen and prioritise emails, correspondence and telephone calls.
• Work closely with other Executive Assistants to ensure seamless support across the wider leadership team.

About You

We are seeking an experienced EA who has previously supported senior executives within a corporate, legal, governance or regulated environment.

You will have:

• Significant experience supporting Board-level or Executive-level leaders.
• Strong legal secretarial or company secretarial knowledge.
• Experience working within a large corporate or PLC environment.
• Advanced Microsoft Office skills.
• Previous exposure to governance, compliance and board administration processes.
• Excellent written and verbal communication skills.
• Outstanding organisational and diary management abilities.
• The ability to handle highly confidential information with discretion and professionalism.
• Strong stakeholder management skills with the confidence to engage with senior executives and external partners.

What's on Offer

• High-profile position supporting a key business leader.
• Exposure to board-level governance and corporate strategy.
• Opportunity to work within a collaborative and professional team.
• Competitive salary and benefits package.