Depot Coordinator

Kelling Group Limited; Huntingdon; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Bonus scheme

Company pension

Life insurance

Health and wellbeing programme

Employee discounts

On-site parking

Career growth opportunities

Additional leave and sick pay

Job summary

Kelling Group Limited is recruiting a Depot Coordinator in Huntingdon to manage forward holding stores, ensure stock accuracy, and support depot operations. You will work with the Depot Assistant and Depot Foreman to keep parts available and processes efficient.

Responsibilities include stock checks, ordering, reporting, and coordinating deliveries, with a focus on minimizing downtime for engineers and maintaining safe, accurate records. A proactive, organised mindset is essential.

Qualifications

• Experience in stock control or stores management.
• Strong organisational skills and attention to detail.
• Ability to prioritise workload and manage multiple tasks.
• Proficiency in Microsoft Excel, Outlook and Word.
• Understanding of fleet operations and depot processes.
• Experience in a warehouse or stores environment is desirable.

Responsibilities

• Maintain accurate stock levels and forward holding stores.
• Daily issuing and receipt of parts and stock control records.
• Coordinate stock ordering in line with min/max levels.
• Conduct weekly stock checks and monthly stock audits.
• Liaise with Central Stores on replenishment and shortages.
• Provide depot administration support and reporting at group level.

Skills

Stock control

Organisational skills

Attention to detail

Prioritise workload

Self-motivated

Fleet operations understanding

Tools

Microsoft Excel

Outlook

Word

Job description

Type: Permanent, Full-time
Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)

Job Overview

The Depot Coordinator is responsible for the effective running of the depot’s forward holding stores, ensuring stock accuracy, availability of parts and consumables, and maintaining efficient stock control processes. The role also provides administrative and operational support as per depot requirements. The Depot Coordinator will work closely alongside the Depot Assistant and Depot Foreman, with all three roles providing cross-cover during periods of annual leave and absence.

Reporting to:

Depot Manager

Liaising with:

Head Office, Customer Operations Desk, Group Stock Depot Managers, Depot Foreman, Depot Assistant, Yard Operatives, Drivers & Valeters

Key Responsibilities

Take accountability for the depot’s forward holding stores including:

• Maintaining accurate stock levels.
• Daily issuing and receipt of parts.
• Ordering stock in line with agreed minimum and maximum levels.
• Monitoring stock usage and trends.
• Raising purchase requests when required.
• Conducting weekly stock checks.
• Completing monthly stock audits.
• Ensuring parts are stored safely and correctly.
• Managing obsolete and damaged stock.
• Liaising with Central Stores regarding replenishment and shortages.
• Maintaining accurate stock records within company systems.
• Ensuring engineers have the correct parts available to minimise repair delays.

Operational Support

• Coordinate deliveries of parts and materials.
• Support engineers by ensuring required parts are available.
• Assist with fleet audits.
• Assist with quality and compliance documentation.
• Depot Administration support

Reporting at Depot & Group level

Provide regular reporting on:

• Stock value.
• Stock accuracy.
• Parts shortages.
• Slow-moving stock.
• Depot consumable usage.
• Weekly stock audit results.

Key Performance Indicators (KPIs)

• Stock accuracy.
• Forward holding stores availability.
• Parts ordering accuracy.
• Completion of weekly stock checks.
• Completion of monthly stock audits.
• Accuracy of depot records.
• Purchase order turnaround.
• Depot administration accuracy.
• Support provided to operational teams.

Cross-Cover Responsibilities

The Depot Coordinator, Depot Assistant and Yard Foreman will work collaboratively to ensure business continuity. Each role will provide support and cover for the others during periods of annual leave, sickness or increased operational demand, ensuring the depot continues to operate effectively.

Requirements & Skills

• Experience in stock control or stores management.
• Strong organisational skills.
• High attention to detail.
• Microsoft Excel, Outlook and Word.
• Ability to prioritise workload.
• Self‑motivated and proactive.
• Hire industry experience.
• Warehouse or stores experience.
• Understanding of fleet operations.
• Competitive salary and bonus scheme
• Company pension and life insurance
• Health and wellbeing programme
• Employee and store discounts
• Additional leave and sick pay
• Free on‑site parking
• Supportive team culture with opportunities for growth

Apply Today

If you’re a confident communicator who enjoys solving problems, staying organised, and helping customers get back up and running, we’d love to hear from you.

Apply today and be part of a team that’s helping to keep the UK’s worksites running safely, sustainably, and smoothly.