Depot Coordinator

Securitas UK; Wellingborough; On-site; GBP 21,000 - 30,000; Full time

Job summary

Whistl is seeking a highly organised Depot Coordinator to support HR admin, payroll and site operations at our Lutterworth operation. You will act as a key link between staff, managers, agency partners and suppliers to ensure smooth daily running.

The role covers onboarding, data accuracy, attendance management, reporting, and site coordination in a fast-paced logistics environment. A driving licence and flexibility around hours are beneficial.

Qualifications

• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.
• Experience in administrative, depot, operations, HR or logistics support.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent.

Responsibilities

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication

Confidential handling

Microsoft Office

HR/Time & Attendance systems

GCSEs or equivalent

Education

GCSEs or equivalent

Tools

Kronos

UKG

HeRo

iTrent

Job description

Job Description

As Depot Coordinator, you will:

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Required Knowledge & Skills

What We're Looking For

• Previous experience in an administrative, depot, operations, HR, or logistics support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Additional Information

• 40 Hours per week, any 5 over 7 days
• This role supports a 24-hour operation, so flexibility around working hours may be required.
• Travel to other Whistl sites may occasionally be necessary.
• A driving licence and access to your own transport would be advantageous.

This is an excellent opportunity to join a supportive team where you can make a real impact on operational efficiency and employee experience.

We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently.

This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment.