Depot Coordinator

Securitas UK; Lutterworth; On-site; GBP 23,000 - 32,000; Full time

Job summary

Whistl in Lutterworth is seeking a highly organised Depot Coordinator to support HR & administrative functions in a fast-paced logistics site. You will handle onboarding, time and attendance records, and daily reporting to improve operational efficiency.

The role requires strong IT skills, attention to detail, and the ability to manage confidential information while liaising with managers, agency staff and suppliers. A driving licence is advantageous.

Qualifications

• Experience in administrative, depot, operations, HR or logistics support.
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy; ability to handle confidential information.
• Confident communicator able to build relationships across all levels.
• Strong IT skills including Microsoft Office applications.

Responsibilities

• Support employee lifecycle administration, including onboarding, job changes, absence management and leavers.
• Run Right to Work checks and maintain accurate records.
• Record and monitor attendance, holidays, sickness, overtime, and hours using HR/Time systems.
• Produce daily and weekly staffing and operational reports.
• Coordinate with agency providers to meet labour requirements.
• Assist investigations, disciplinary meetings and engagement activities through notes and admin.
• Manage reception, visitor processes, meeting room bookings and site communications.
• Order and control office supplies and general site admin tasks.

Skills

Admin experience

Organisational skills

Attention to detail

Communication

Confidential information handling

MS Office

HR/Time systems experience

Education

GCSEs or equivalent

Tools

Kronos

UKG

HeRo

iTrent

Job description

Job Description

As Depot Coordinator, you will:

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note‑taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Required Knowledge & Skills

What We're Looking For

• Previous experience in an administrative, depot, operations, HR, or logistics support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Additional Information

• 40 Hours per week, any 5 over 7 days
• This role supports a 24-hour operation, so flexibility around working hours may be required.
• Travel to other Whistl sites may occasionally be necessary.
• A driving licence and access to your own transport would be advantageous.

This is an excellent opportunity to join a supportive team where you can make a real impact on operational efficiency and employee experience.

We're looking for a highly organised and proactive Depot Coordinator to support the smooth day‑to‑day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently.

This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast‑paced logistics environment.