Depot Operations & People Coordinator

Confidential; Lutterworth; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

23 days annual leave

Company pension

Long service rewards

Health cash plan

Life assurance scheme

Critical Illness cover

Employee Assistance Programme

Job summary

Confidential is seeking a highly organised Depot Coordinator to support the day-to-day running of the Lutterworth site. You will act as a key link between employees, managers, agency partners and suppliers, delivering essential administrative support to keep the operation efficient.

Responsibilities include onboarding, Right to Work checks, attendance tracking, reporting, and coordinating labour with agency providers.

Qualifications

• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role.

Responsibilities

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Skills

Organisational skills

Attention to detail

Communication

Confidentiality

Microsoft Office

HR/payroll/Time & Attendance systems

Multi-tasking

Education

GCSEs (or equivalent)

Tools

Kronos

UKG

HeRo

iTrent

Job description

Confidential is seeking a highly organised Depot Coordinator to support the day-to-day running of the Lutterworth site. You will act as a key link between employees, managers, agency partners and suppliers, delivering essential administrative support to keep the operation efficient.

Responsibilities include onboarding, Right to Work checks, attendance tracking, reporting, and coordinating labour with agency providers.