Depot Administrator And Operations Coordinator

NETWORK TYRE & AUTO LIMITED; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

NETWORK TYRE & AUTO LIMITED in London seeks a Depot Administrator and Operations Coordinator to support daily depot activities and vehicle/service coordination. This on-site role requires meticulous records, documentation, and system updates to ensure smooth operations.

You will monitor stock levels, organise orders, and liaise with suppliers, customers and internal teams to maintain high service levels. Strong communication and organisational skills are essential.

Qualifications

• Strong administrative skills with documentation and records management.
• Experience coordinating daily workflows in logistics.
• Excellent communication with customers, suppliers, drivers, and teams.
• Customer service orientation and issue resolution.
• Analytical skills to review data and support efficiency improvements.
• Proficiency with common office software and systems.

Responsibilities

• Maintain records and prepare documentation for depot operations.
• Update systems and coordinate schedules for vehicles, technicians, and deliveries.
• Monitor stock levels and organize inbound/outbound orders.
• Liaise with suppliers, customers and internal teams to ensure timely service.
• Respond to driver and customer inquiries and resolve routine issues.
• Support operational reporting and analysis to improve efficiency.

Skills

Administrative support

Operations management

Communication

Customer service

Analytical skills

Office software

On-site work

Depot operations

Education

Business/Administration qualification

Tools

Spreadsheets

Databases

Inventory tools

Job description

Company Description NETWORK TYRE & AUTO LIMITED is an established automotive company based in Dartford, United Kingdom, serving customers with a range of vehicle-related services. The business operates in a dynamic environment where efficiency, safety, and customer satisfaction are central to daily operations. Team members work closely to support depot activities, vehicle service coordination, and administrative processes. The company values reliability, clear communication, and a strong focus on operational excellence, offering opportunities to grow skills within the automotive and logistics sectors.

Role Description The Depot Administrator and Operations Coordinator is a full-time, on-site role based in London, responsible for supporting the smooth running of depot and daily operations. This position handles administrative tasks such as maintaining records, preparing documentation, updating systems, and coordinating schedules for vehicles, technicians, and deliveries. The role involves monitoring stock levels, organizing incoming and outgoing orders, and liaising with suppliers, customers, and internal teams to ensure timely and accurate service. The coordinator responds to customer and driver inquiries, resolves routine issues, and supports operational reporting and analysis to improve efficiency. This role requires consistent on-site presence to oversee activities, support the team, and maintain compliance with company procedures.

Qualifications

• Strong administrative assistance skills, including organizing documentation, managing schedules, and maintaining accurate records.
• Operations management capabilities, with experience coordinating daily workflows, logistics, and depot processes.
• Effective communication skills for interacting with customers, suppliers, drivers, and internal team members.
• Customer service skills, with the ability to handle inquiries, resolve issues, and maintain a professional, service-focused approach.
• Analytical skills to review data, track performance, and support continuous improvement in operational efficiency.
• Proficiency with common office software and systems (e.g., spreadsheets, databases, inventory or scheduling tools).
• Ability to work on-site full time, manage multiple tasks, and prioritize in a fast-paced environment.
• Experience in automotive, logistics, or depot operations is advantageous; relevant vocational training or a qualification in business, administration, or operations is beneficial.