Depot Coordinator

Whistl Ltd; Northampton; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Company Pension

Health cash plan

Life assurance scheme

Critical Illness cover

Employee Assistance Programme

Career development opportunities

40 hours per week (Mon–Sun)

Job summary

Whistl Ltd in the Midlands is seeking a Depot Coordinator to support day-to-day operations of a busy site in Lutterworth. The role spans HR admin, payroll support, resource planning, reporting and site coordination within a fast-paced logistics environment.

You will liaise with agencies and suppliers, handle onboarding, attendance, and records, and help with investigations, meetings, and visitor services.

Qualifications

• Experience in administrative, depot, operations, HR or logistics support roles.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Confident communicator who can build relationships at all levels.

Responsibilities

• Support employee lifecycle administration, including onboarding, changes, absence management and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime and hours using HR/Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings and engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities.

Skills

HR Administration

Payroll support

Time & Attendance

Microsoft Office

Communication

Organisational skills

Education

GCSEs or equivalent

Tools

Kronos

UKG

iTrent

Job description

We're looking for a highly organised and proactive Depot Coordinator to support the smooth day-to-day running of our busy operation in Lutterworth. Acting as a key link between employees, managers, agency partners, and external suppliers, you'll provide essential administrative support that helps keep our site running efficiently. This is a varied role offering exposure to people administration, payroll support, resource planning, reporting, employee engagement, and site coordination within a fast-paced logistics environment.

As Depot Coordinator, you will:

• Support employee lifecycle administration, including onboarding, job changes, absence management, and leavers.
• Complete Right to Work checks and maintain accurate employee records.
• Record and monitor attendance, holidays, sickness, overtime, and worked hours using HR and Time & Attendance systems.
• Produce daily and weekly reports relating to staffing and operational performance.
• Liaise with agency providers to coordinate labour requirements.
• Support investigations, disciplinary meetings, and employee engagement activities through note-taking and administration.
• Manage reception and visitor processes, meeting room bookings, and site communications.
• Order and control office supplies and operational consumables.
• Support resource planning and general site administration activities. Previous experience in an administrative, depot, operations, HR, or logistics support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Confident communicator who can build relationships at all levels.
• Ability to handle confidential information professionally.
• Strong IT skills, including Microsoft Office applications.
• Experience using HR, payroll, or Time & Attendance systems such as Kronos, UKG, HeRo, iTrent, or similar.
• GCSEs (or equivalent) and ideally a minimum of two years' experience in a similar role. 23 days' annual leave
• Company Pension
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Life assurance scheme.
• Critical Illness cover
• Access to our prestige benefits and rewards portal.
• Career development opportunities.
• Access to a well-established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader., 40 Hours per week, any 5 over 7 days
• This role supports a 24-hour operation, so flexibility around working hours may be required.
• Travel to other Whistl sites may occasionally be necessary.
• A driving licence and access to your own transport would be advantageous.