Defense Project Coordinator — Admin & Reporting

VIVO Defence Ltd

Salisbury

Hybrid

GBP 28,000 - 30,000

Full time

5 days ago

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Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave plus bank hols

Volunteer leave

One paid professional subscription

Life Assurance Policy

Job summary

VIVO Defence Services is seeking a Project Coordinator for our Larkhill office. You will manage documentation, ensure timely submission of records, and maintain MAXIMO and SharePoint with compliant paperwork from suppliers and delivery teams.

You will support financial accuracy, prepare performance reports in Excel, and liaise with suppliers and managers to resolve issues and keep projects on track. The role offers a hybrid working structure and opportunities within a Defence-focused services

Qualifications

NVQ Level 2 in Administration or equivalent experience.
Strong data management and administrative skills with attention to detail.
Excellent communication skills and ability to work under pressure.

Responsibilities

Manage documentation and ensure timely submission of Commercial records.
Maintain MAXIMO and SharePoint with compliant paperwork from suppliers and delivery teams.
Support financial accuracy by checking supplier and client payment records and resolving anomalies.
Prepare and maintain performance reports using Excel and MAXIMO; communicate with stakeholders to keep projects moving.
Assist audits, assurance checks, and corrective actions; help with IT developments and system testing.