Defence Site Administrator — Maximo & CAFM, SC Clearance

VIVO Defence Ltd; Gosport; On-site; GBP 22,000 - 28,000; Full time

Job summary

VIVO Defence Services is seeking a meticulous Site Administrator to support operations at HMS Collingwood. You will handle daily admin tasks for the Built Estate Manager and our site team, ensuring records are accurate and communications flow smoothly between VIVO, customers, contractors and Tier 1 subcontractors.

The role requires strong IT and data management skills, good organisation, and the ability to prioritise a varied workload. SC clearance is a requirement for this defence environment.

Qualifications

• Experience in administration; strong IT and data management skills.
• Comfortable working independently within a wider operational team.
• Proficiency with Microsoft Office; experience with CAFM/Maximo is desirable.

Responsibilities

• Provide day-to-day site administration to the Built Estate Manager and site team.
• Maintain accurate records and produce reports and data.
• Book visitors on and off site and coordinate contractors.
• Attend monthly customer meetings and take accurate minutes; maintain action logs.
• Communicate with customers, contractors and Tier 1 subcontractors daily.

Skills

Administration

Data management

Stakeholder communication

Organised

Tools

Maximo

CAFM systems

Job description

VIVO Defence Services is seeking a meticulous Site Administrator to support operations at HMS Collingwood. You will handle daily admin tasks for the Built Estate Manager and our site team, ensuring records are accurate and communications flow smoothly between VIVO, customers, contractors and Tier 1 subcontractors.

The role requires strong IT and data management skills, good organisation, and the ability to prioritise a varied workload. SC clearance is a requirement for this defence environment.