Database & Billing Administrator

Thinking Search Ltd; Leeds; Hybrid; GBP 30,000 - 38,000; Full time

Job summary

Thinking Search Ltd in Leeds is seeking a Database & Billing Administrator to join a busy Finance team. The role focuses on accurate administration of client, matter and billing information within a professional services environment.

You will handle time write-offs, billing reversals, data integrity reports and liaise with internal stakeholders while maintaining VAT compliance and data protection standards. Hybrid working, Monday to Friday, 9am-5pm.

Qualifications

• Experience in billing, database administration or finance administration.
• Experience in a professional services environment desirable.
• Knowledge of a legal finance or practice management system advantageous.
• Understanding of VAT and relevant financial regulations.
• Awareness of confidentiality and data protection requirements.
• Excellent organisational skills with ability to manage competing priorities.
• Ability to use initiative and work independently.
• Strong communication skills and ability to interpret instructions.

Responsibilities

• Process time and disbursement write-offs, write-downs and matter budget updates.
• Process bill reversals, bill write-offs and credit notes.
• Manage requests through the department's service desk system.
• Act as a key contact for billing queries and assist with complex billing requests.
• Support secretaries with billing queries and general matter maintenance.
• Process daily and monthly audit and data integrity reports.
• Liaise with internal stakeholders regarding billing and database matters.
• Process quarterly inter-entity bills.
• Update client and matter details within the firm's finance system.
• Administer file closure requests.
• Set up client matter discounts and maintain agreed hourly rates.
• Ensure database information is accurate and maintained in line with relevant regulations.
• Support the wider Finance team with ad-hoc duties as required.

Skills

Billing

Database administration

Finance administration

Attention to detail

Education

Maths

Tools

Practice management system

Job description

Database & Billing Administrator

Leeds - Hybrid Working

Permanent | Competitive Salary + Benefits

An excellent opportunity has arisen for a Database & Billing Administrator to join a busy and collaborative Finance team within a well-established professional services organisation in central Leeds. Working as part of a wider Finance function, you will support the accurate and timely administration of client, matter and billing information.

This role would suit someone with previous billing, database administration or finance administration experience who has excellent attention to detail and enjoys working in a team environment.

Role

• Process time and disbursement write-offs, write-downs and matter budget updates
• Process bill reversals, bill write-offs and credit notes
• Manage requests through the department's service desk system
• Act as a key contact for billing queries and assist with complex billing requests
• Support secretaries with billing queries and general matter maintenance
• Process daily and monthly audit and data integrity reports
• Liaise with internal stakeholders regarding billing and database matters
• Process quarterly inter-entity bills
• Update client and matter details within the firm's finance system
• Administer file closure requests
• Set up client matter discounts and maintain agreed hourly rates
• Ensure database information is accurate and maintained in line with relevant regulations
• Support the wider Finance team with ad-hoc duties as required

Candidate Requirements

• Previous experience in billing, database administration or a similar finance administration role
• Experience within a professional services environment is desirable
• Knowledge of a legal finance or practice management system is advantageous
• Understanding of VAT and relevant financial regulations
• Awareness of the importance of confidentiality and data protection
• Strong attention to detail with a high level of accuracy
• Excellent organisational skills and ability to manage competing priorities
• Ability to use initiative and work independently
• Strong communication skills with the ability to interpret instructions effectively
• Good standard of education, including Maths
• Flexible and collaborative approach to working within a team
• Willingness to provide additional support during busy periods and month-end

This is an excellent opportunity to join a busy and supportive Finance team within an established professional services organisation, offering a collaborative working environment, development opportunities and hybrid working.

Monday-Friday, 9am-5pm.

Database Administration | Billing | Finance | Billing Administrator | Finance Administrator | Professional Services | VAT | Matter Management | Leeds