Billing Administrator

SF Partners; Kingswinford; On-site; GBP 23,000 - 29,000; Full time

Job summary

SF Partners in Kingswinford is seeking a Billing Administrator to join a busy transaction team on a 12-month FTC. You will handle end-to-end billing, processing leases, renewals, invoices, and data changes, ensuring accuracy and deadlines.

It’s ideal for someone with billing, finance or admin experience, highly organised, comfortable with tight deadlines, and proficient in Excel. The role is based five days a week on site and offers cross-department collaboration.

Qualifications

• Experience in billing, finance or administration.
• Highly organised with excellent attention to detail.
• Comfortable working to tight deadlines with multiple priorities.
• Confident communicating with colleagues at all levels.

Responsibilities

• Process lease renewals, assignments, licences and data amendments.
• Support rent reviews, turnover processes and residential leases.
• Maintain accurate property records and prepare documentation.
• Produce completion statements and raise charges per contracts.
• Generate invoices across monthly, quarterly and annual cycles.
• Process weekly/monthly recharges including utilities and car park income.
• Support service charge budgets and reconciliations.
• Check rent rolls and system records for accuracy.
• Respond to queries and collaborate with other teams.
• Ensure billing changes follow internal controls and audits.
• Identify opportunities to improve efficiency and systems.

Skills

Billing experience

Finance experience

Administration

Excel

Attention to detail

Organised

Deadlines

Communication

Tools

Microsoft Excel

Job description

We are currently recruiting for a Billing Administrator to join a busy transaction team on a 12 month FTC

This is a varied administration role, ideal for someone with experience in billing, finance, property administration or a similar environment. You will be responsible for ensuring billing is processed accurately and within agreed deadlines, while supporting a range of financial and administrative processes.

The Role

• Processing lease renewals, lease assignments, new licences and data amendments.
• Supporting rent reviews, turnover processes and residential leases.
• Maintaining accurate and up-to-date property records.
• Preparing documentation for new properties, leases and associated changes.
• Producing accurate completion statements.
• Calculating, preparing and raising charges in line with contractual requirements.
• Generating invoices across monthly, quarterly and annual billing cycles.
• Processing weekly and monthly recharges, including utilities, car park income, Sunday trading and purchase ledger recharges.
• Processing insurance invoices and generating corresponding charges.
• Supporting service charge budgets and reconciliations.
• Checking rent rolls, charges and system-generated records for accuracy.
• Responding to queries from colleagues and other departments.
• Working closely with Property Management, Finance, Insurance and other teams to resolve queries and outstanding issues.
• Ensuring all billing changes are processed in line with internal controls and audit requirements.
• Following established processes and identifying opportunities to improve efficiency and systems.

About You

• Experienced in billing, finance or administration, ideally within a property-related environment.
• Highly organised with excellent attention to detail.
• Comfortable working to tight deadlines and managing multiple priorities.
• Confident communicating with people at all levels.
• IT literate with good knowledge of Microsoft Office, particularly Excel.
• A quick learner who is happy to pick up new systems and processes.
• Positive, flexible and able to work effectively as part of a team.

This role is based in Kingswinford 5 days a week