Hybrid Database & Billing Specialist

Thinking Search Ltd; Leeds; Hybrid; GBP 30,000 - 38,000; Full time

Job summary

Thinking Search Ltd in Leeds is seeking a Database & Billing Administrator to join a busy Finance team. The role focuses on accurate administration of client, matter and billing information within a professional services environment.

You will handle time write-offs, billing reversals, data integrity reports and liaise with internal stakeholders while maintaining VAT compliance and data protection standards. Hybrid working, Monday to Friday, 9am-5pm.

Qualifications

• Experience in billing, database administration or finance administration.
• Experience in a professional services environment desirable.
• Knowledge of a legal finance or practice management system advantageous.
• Understanding of VAT and relevant financial regulations.
• Awareness of confidentiality and data protection requirements.
• Excellent organisational skills with ability to manage competing priorities.
• Ability to use initiative and work independently.
• Strong communication skills and ability to interpret instructions.

Responsibilities

• Process time and disbursement write-offs, write-downs and matter budget updates.
• Process bill reversals, bill write-offs and credit notes.
• Manage requests through the department's service desk system.
• Act as a key contact for billing queries and assist with complex billing requests.
• Support secretaries with billing queries and general matter maintenance.
• Process daily and monthly audit and data integrity reports.
• Liaise with internal stakeholders regarding billing and database matters.
• Process quarterly inter-entity bills.
• Update client and matter details within the firm's finance system.
• Administer file closure requests.
• Set up client matter discounts and maintain agreed hourly rates.
• Ensure database information is accurate and maintained in line with relevant regulations.
• Support the wider Finance team with ad-hoc duties as required.

Skills

Billing

Database administration

Finance administration

Attention to detail

Education

Maths

Tools

Practice management system

Job description

Thinking Search Ltd in Leeds is seeking a Database & Billing Administrator to join a busy Finance team. The role focuses on accurate administration of client, matter and billing information within a professional services environment.

You will handle time write-offs, billing reversals, data integrity reports and liaise with internal stakeholders while maintaining VAT compliance and data protection standards. Hybrid working, Monday to Friday, 9am-5pm.