Customer Experience Coordinator

Franke LLC; St Albans; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private Healthcare for you

Life Insurance

Income Protection

EV car salary sacrifice

Cycle to work scheme

25 days holidays

Job summary

Franke Coffee Systems in the United Kingdom is seeking a Customer Experience Coordinator to ensure a seamless customer journey. You will manage emails, tickets, and liaise with engineers to resolve issues while coordinating internal teams to deliver timely service.

This role combines customer experience duties with planned preventative maintenance, requiring strong organisation, communication, and a proactive, team-oriented mindset. Hybrid work with a UK-based base in St Albans.

Qualifications

• Exceptional organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.

Responsibilities

• Email Management: Monitor, prioritise, and respond to incoming customer emails and portal tickets, ensuring smooth handovers to relevant teams within 1 hour.
• Customer Liaison: Act as first line of contact for customer queries: filtering, documenting and escalating technical issues.
• Phone Management: Answer calls within 3 rings and handle the nature of the call accordingly.
• Troubleshooting: Resolve calls using videos, documents, and advice from engineers. Log and close calls as fixed over the phone to track remote resolutions; seek insights from IoT for potential issues.
• Credit Requests: Investigate all credit requests and inform customers of the decision once confirmed.
• Administrative Duties: Maintain accurate records in SAP, generate and distribute reports, and handle documentation as required.
• Cross-departmental Support: Assist account managers, heads of departments, address issues or discrepancies related to machines or customers.
• PPM: Assist customers with pre-planned maintenance work; log PPM calls and manage the PPM planner/schedule.
• Contracts: Support customers with contract queries — adding, amending and cancelling contracts, adding cleaning products and warranties, and generating quotes.
• Inspection Administration: Add and terminate machines, amend machine details, add group codes, and download certificates via portals.
• IoT Support: Utilise IoT to support customers with preventative services and maintain operational machines.

Skills

Organisational skills

Communication

Microsoft Office

Scheduling software

Multitasking

Attention to detail

Team player

Customer-focused

Flexibility

Tools

SAP

Scheduling software

Job description

Select how often (in days) to receive an alert:

At Franke Coffee Systems, we believe every great coffee starts with great people.

We’re not just in the business of coffee machines: we’re in the business of creating exceptional coffee experiences. As a global leader in professional coffee solutions, we combine Swiss precision engineering, cutting-edge innovation, and customer insight to help businesses deliver unforgettable coffee moments, cup after cup.

As we continue to invest in our UK business and expand our team, there’s never been a better time to join us and be part of a company where every role contributes to something exceptional.

About the job

• The Customer Experience Coordinator supports the delivery of a seamless, positive customer experience by managing customer interactions, resolving queries, and coordinating internal teams to ensure issues are handled efficiently.
• This role brings together Customer Experience and Planned Preventative Maintenance.
• The role exists to ensure customers receive clear, timely, and supportive communication throughout their experience — while building a team where everyone can flex across tasks, cover for absence, and share expertise.

• Email Management: Monitor, prioritise, and respond to incoming customer emails and portal tickets, ensuring smooth handovers to relevant teams within 1 hour
• Customer Liaison: Act as first line of contact for customer queries: filtering, documenting and escalating technical issues
• Phone Management: Answer calls within 3 rings and handle the nature of the call accordingly
• Troubleshooting: Resolve calls using videos, documents, and advice from engineers. Log and close calls as fixed over the phone to track remote resolutions; seek insights from IoT for potential issues
• Credit Requests: Investigate all credit requests and inform customers of the decision once confirmed
• Administrative Duties: Maintain accurate records in SAP, generate and distribute reports, and handle documentation as required
• Cross-departmental Support: Assist account managers, heads of departments, address issues or discrepancies related to machines or customers
• PPM: Assist customers with pre-planned maintenance work; log PPM calls and manage the PPM planner/schedule
• Contracts: Support customers with contract queries — adding, amending and cancelling contracts, adding cleaning products and warranties, and generating quotes
• Inspection Administration: Add and terminate machines, amend machine details, add group codes, and download certificates via portals
• IoT Support: Utilise IoT to support customers with preventative services and maintain operational machines

Requirements

• Exceptional organisational and time-management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
• Ability to multitask and adapt to changing priorities in a fast-paced environment
• Attention to detail and problem-solving skills
• Proactive: ability to anticipate needs and take initiative
• Team player: works well with others and supports team objectives
• Customer-focused: prioritises customer satisfaction and ensures high-quality service
• Flexible: willing to step into different tasks as and when required, take on additional responsibilities as needed

What we offer you

• Opportunity to work in a collaborative and innovative environment.
• Professional growth and development opportunities.
• Competitive salary and benefits package.
• Be part of a company committed to excellence and innovation.
• 25 days of holidays
• Private Healthcare for you, with the option to add partner and children
• Life Insurance
• Income Protection
• EV car salary sacrifice
• Cycle to work scheme
• Based in St Albans, Once probation has been passed, there is the option to work from home two days per week
• Attractive office space in a good environment

Important information for all executive search companies, headhunters and HR consultants

The Franke Group does not accept unsolicited support from headhunters and personnel consultants for our career opportunities. Any CV/resume vitae submitted to Franke or its employees by external recruitment agencies without a valid written recruitment agreement related to the position in question shall be deemed the sole property of our company. In the event that a candidate presented by an agency is hired in our company and there is no prior agreement, no fee will be paid.