Cross-Border Project Admin (Part-Time)

CBI (Confederation of British Industry); Belfast City District; Hybrid; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Flexible working

Hybrid working

Family-friendly culture

Job summary

CBI in Belfast is seeking a part-time Administrator to support the C-Case project, assisting the Project Manager with administration, records, reporting and procurement tasks.

You will coordinate meetings, prepare papers, manage correspondence, and help with events and payments, while maintaining confidential records and working across a busy team.

This role offers hybrid working, a 0.5 FTE contract, and the chance to contribute to cross-border collaboration funded by PEACEPLUS.

Qualifications

• Experience providing accurate and responsive administrative support in a busy team or project environment.
• Strong organisational skills with the ability to plan work, manage competing priorities and meet deadlines with limited supervision.
• Excellent attention to detail and experience maintaining complete, well-structured records and handling information confidentially.
• Good working knowledge of Microsoft 365 or equivalent, including Word, Excel, Outlook, Teams and shared document systems.
• Clear written and verbal communication skills and confidence dealing professionally with colleagues, partners, suppliers and event participants.

Responsibilities

• Project administration and reporting.
• Maintain accurate project files, records, contact lists, action logs and other documentation in line with funding, audit and data protection requirements.
• Gather, check and collate information for monitoring returns, claims and other project reports, escalating gaps or discrepancies promptly.
• Arrange project meetings, prepare and circulate papers, take clear notes or minutes, and follow up agreed actions.
• Monitor shared mailboxes and respond to routine enquiries from colleagues, partners, suppliers and participants, referring more complex matters appropriately.

Skills

Administrative coordination

Microsoft 365

Tools

Microsoft 365

Job description

CBI in Belfast is seeking a part-time Administrator to support the C-Case project, assisting the Project Manager with administration, records, reporting and procurement tasks.

You will coordinate meetings, prepare papers, manage correspondence, and help with events and payments, while maintaining confidential records and working across a busy team.

This role offers hybrid working, a 0.5 FTE contract, and the chance to contribute to cross-border collaboration funded by PEACEPLUS.