Cover Administrator/Supervisor/Registrar

TN United Kingdom; Northolt; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated administrator to support the efficient operation of an Academy. This role involves managing daily cover for staff absences, maintaining the Cover Diary, and coordinating with supply agencies. The ideal candidate will demonstrate strong organizational and communication skills while working collaboratively with the leadership team. This temporary position offers the potential for permanence and emphasizes safeguarding and welfare principles, making it a rewarding opportunity for those passionate about education.

Benefits

FREE online safeguarding training

Support for DBS checks

Potential for permanent position

Qualifications

• Must have relevant qualifications and training for the role.
• Ability to manage administration and organization effectively.

Responsibilities

• Manage daily cover for staff absences and maintain the Cover Diary.
• Coordinate with HR and supply agencies for staffing needs.
• Support the Assistant Principal in administrative tasks.

Skills

Flexibility

Organizational Skills

Communication

Teamwork

Education

Relevant Qualifications

Job description

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Client:

Protocol Education

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

f6074a14c464

Job Views:

18

Posted:

28.04.2025

Expiry Date:

12.06.2025

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Job Description:

Working Hours: Monday to Friday, from 6:45 AM to 3:00 PM

The role :The role is under the direct supervision of the Assistant Principal for Curriculum, Timetabling & Operations, and involves working as part of a team to ensure the efficient organisation and operation of key areas within the Academy.

This position requires flexibility to meet important deadlines throughout the academic year, such as government returns and providing statistical data to support meetings with the Board of Trustees.

The postholder is directly responsible for managing the administration, organisation, and smooth operation of daily cover for staff absences. This includes maintaining the Cover Diary, proactively scheduling your own cover lessons, liaising with supply agencies, welcoming and supporting new supply staff.

Daily Cover Administration:

Maintain and manage the Cover Diary.

Monitor the answer and email inboxes for staff absence notifications.

Arrange daily cover for absent staff in both the Secondary and Primary phases.

Proactively schedule your own cover lessons throughout the week to minimize the need for external supply staff.

Coordinate with Primary Reception and the PPA Cover Assistant to arrange cover for Primary staff.

Communicate with the senior leadership team regarding daily cover needs.

Work with HR to manage long-term cover bookings and maintain absence records.

Provide daily reports of staff absence and reasons to relevant personnel.

Submit weekly supply returns to the Finance Department and authorize timesheets.

Collaborate with Cover Supervisors to ensure they are fully briefed on their assignments.

Coordinate with supply agencies to bring in external supply staff when necessary.

Address any issues related to cover arrangements with staff and follow up on non-compliance with school policies.

Additional Duties:

Assist in producing data for meetings with the Board of Trustees, Local Authority, and external organizations like Ofsted.

Support the Assistant Principal in organizing and uploading the Academy Calendar annually.

Help with the writing and organizing of the Secondary Phase duty rota, ensuring adequate daily cover for staff absence.

Ensure the safeguarding and welfare of children and young people in accordance with the Academy's policies and staff code of conduct.

Maintain a focus on health and safety while at work and cooperate with the Board of Trustees and management to maintain a safe workplace.

Uphold equal opportunity principles in all tasks and responsibilities.

Undertake any other reasonable ad-hoc tasks or administrative services as required.

All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.

All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.

Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.
We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.

Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.