Corporate Administrator | Capital Markets

Ocorian; Hamilton; On-site; GBP 30,000 - 42,000; Full time

Job summary

Ocorian in the United Kingdom seeks a Corporate Administrator to deliver high-quality corporate administration and company secretarial services for clients in the insurance sector. You will support governance, regulatory compliance, and records management while ensuring a premium client experience.

You will coordinate board meetings, manage corporate actions, and maintain statutory records. The role requires ~5 years in corporate services and familiarity with Bermuda regulation; strong

Qualifications

• Degree or equivalent qualification in Business, Law, Finance, Accounting, or related discipline.
• Approximately 5 years' experience in corporate administration or company secretarial services.
• CGI qualification (ACG/FCG) desirable.

Responsibilities

• Provide day-to-day company secretarial and corporate administration support.
• Coordinate Board and Shareholder meetings, prepare materials, attend meetings, take minutes.
• Manage corporate actions and changes, including amendments to documents and updates to directors.
• Ensure regulatory filings are completed accurately and on time (annual returns, substance filings, ownership regs).
• Maintain accurate corporate records and client information across internal systems.
• Support Bermuda company and partnership administration, including bank accounts and registers.
• Conduct periodic client reviews to ensure KYC compliance.
• Assist with invoicing, billing, and time recording.
• Build strong relationships with clients, regulators and internal stakeholders.
• Support additional projects and duties as required.

Skills

Governance

Regulatory compliance

Time management

Client relations

Education

Degree in Business/Law/Finance

Tools

Microsoft Office

Viewpoint

NavOne

Job description

Purpose of the Job

As a Corporate Administrator, you will provide high-quality corporate administration and company secretarial services to a portfolio of local and international clients, primarily within the insurance sector. You will play a key role in supporting client governance, maintaining regulatory compliance, managing corporate records, and delivering an excellent client experience.

Main Responsibilities

• Provide day-to-day company secretarial and corporate administration support, acting as Secretary or Assistant Secretary where required.
• Coordinate Board and Shareholder meetings, including preparing meeting materials, attending meetings, taking minutes, and maintaining statutory records.
• Manage corporate actions and changes, including amendments to constitutional documents, share capital changes, changes of name, and updates to directors and officers.
• Ensure all regulatory and statutory filings are completed accurately and within required deadlines, including annual returns, economic substance filings, beneficial ownership filings, and government fee payments.
• Maintain accurate corporate records and client information, ensuring all updates are recorded within internal systems.
• Support the incorporation and ongoing administration of Bermuda companies and partnerships, including bank account openings and maintenance of statutory registers and records.
• Conduct periodic client reviews to ensure KYC documentation remains current and compliant with Bermuda regulatory requirements.
• Assist with invoicing, billing administration, and accurate time recording.
• Build and maintain strong relationships with clients, regulators, and internal stakeholders while delivering a high standard of client service.
• Support additional projects and undertake other duties as required.

Qualifications

• Degree or equivalent qualification in Business, Law, Finance, Accounting, or another relevant discipline, or an equivalent combination of education and experience.
• Approximately 5 years' experience in corporate administration, company secretarial services, or a related corporate services environment.
• Professional qualification or membership with The Chartered Governance Institute (CGI), such as ACG/FCG (formerly ACIS/FCIS), is desirable.

Knowledge, Skills and Experience

• Good working knowledge of the Companies Act 1981 and the administration of Bermuda companies.
• Knowledge of Bermuda regulatory requirements, including the Insurance Act, Economic Substance requirements, and Beneficial Ownership regulations, would be advantageous.
• Experience working with insurance companies and/or other regulated entities is an asset.
• Strong understanding of corporate governance, regulatory filings, company secretarial practices, and corporate record management.
• Proven problem-solving skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong client relationship management skills with a commitment to delivering exceptional service.
• Excellent organisational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word; experience with Viewpoint and NavOne would be advantageous.
• Ability to work independently while collaborating effectively with colleagues and stakeholders.