Trust Officer

Carey Olsen; Hamilton; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

Carey Olsen is seeking a Trust Officer / Administrator to join our Trust Services Provider team. You will play a key role in delivering the highest standard client trust services with support from senior management.

You will assist with day-to-day administration, statutory and regulatory compliance, transactions and governance processes, while identifying process improvements to enhance client experience and risk controls. Experience in trust administration is preferred.

Qualifications

• Has at least 3 years' client-facing trust and/or corporate services experience.
• Bachelor's Degree in a relevant field.
• Diploma in International Trust Management (STEP) or studying towards it.
• Chartered status or studying towards CGI/ICSA would be advantageous.
• Excellent verbal and written communication skills; minute taking experience is a plus.
• Attention to detail and excellent organisational skills.
• Experience using Viewpoint entity administration software or equivalent.

Responsibilities

• Administration of a portfolio of trust structures per internal policies and Bermuda's requirements.
• Assist the Trust Managing Director to analyse trust deeds for legal, tax, admin and investment issues.
• Maintain beneficiary information to prudently carry out trustee duties.
• Ensure trust transactions are recorded and statutory registers are correct.
• Organise meetings, agendas, minutes and trustee resolutions; follow up on actions.
• Attend routine filings with Registrar of Companies, Bermuda Monetary Authority and other authorities.
• Liaise with tax, accounting, legal advisors, investment managers and banks.
• Respond to email queries and engage proactively in the business.
• Review Client Due Diligence information to ensure AML/ATF compliance.
• Maintain awareness of operational risk and AML/compliance risks.

Skills

Client-facing trust experience

Communication skills

Minute taking

Attention to detail

Organisational skills

Viewpoint software

Education

Bachelor's Degree in relevant field

STEP Diploma (Diploma in International Trust Management)

CGI/ICSA status ( Chartered/graduate status )

Tools

Viewpoint entity administration software

Job description

We are looking for a Trust Officer / Administrator to work as part of our Trust Services Provider team. As part of our entrepreneurial team, you will play a key role in the proactive development and delivery of the highest standard client trust services, with the full support of senior management.

Our clients include a diverse range of trust structures and companies, and you will assist with their day-to-day administration, statutory and regulatory compliance, transactions and governance processes. You will also be actively encouraged to contribute towards the business by identifying improvements in processes, policies and procedures and any other service innovation changes that would further improve the client experience and ensure the highest standards of regulatory compliance and risk management for the business.

• Administration of a portfolio of trust structures in accordance with internal policies and procedures and Bermuda's statutory and regulatory requirements
• Assisting the Trust Managing Director to analyse and interpret trust deeds and related documents with a focus on reviewing trust documents for legal, tax, administrative and investment issues
• Maintaining current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the trustee’s fiduciary duties
• Ensuring trust transactions are properly recorded and statutory registers for clients are correct and complete
• Organising meetings, preparation of agendas, draft minutes and trustee resolutions and following up with the business in respect of action items to be completed
• Attending to routine filings with Registrar of Companies, Bermuda Monetary Authority and other Bermuda government and regulatory bodies, as required
• Assisting the team with requests and liaison with tax, accounting, legal advisors, investment managers and banks
• Independently responding to email queries and proactively engaging in the business
• Requesting and reviewing new and updated Client Due Diligence information from clients, as required, to ensure compliance with all applicable AML/ATF, sanctions and related requirements and general compliance duties
• Maintaining awareness of operational risk, anti-money laundering and compliance risks, taking action to limit exposure to risk and identify issues to management

The ideal candidate will:

• Have at least 3 years' client-facing trust and/or corporate services experience
• Have a Bachelor's Degree in a relevant field
• Be holding or studying towards a Diploma in International Trust Management (STEP)
• Be holding chartered status or studying towards graduate status from the Corporate Governance Institute (formerly ICSA) would be advantage
• Have excellent verbal and written communication skills; minute taking experience would be a definite advantage
• Have attention to detail and excellent organisational skills
• Have experience in the use of Viewpoint entity administration software or equivalent