Coordinator, Production Operations

RWS Global; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the entertainment sector seeks a Coordinator for Production Operations. This role involves administrative support for land-based projects, ensuring smooth execution from procurement to delivery. The ideal candidate will have strong organizational and communication skills, along with experience in project management. Join a diverse team and contribute to exciting projects in a dynamic environment.

Qualifications

• Experience in the entertainment industry or project management preferred.

Responsibilities

• Handle administrative duties for the Land Production department.
• Oversee and manage land-based contracts.
• Support Project Managers and Directors across projects.

Skills

Interpersonal Skills

Communication

Organizational Efficiency

Multi-tasking

Education

GCSEs in Math and English

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

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JOB DETAILS

Job Title: Coordinator, Production Operations

Reports To: Director, Project Management

Working Hours: 09:30 to 17:30, Monday – Friday (UK time zone)

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Fixed Term Contract

Job Summary

The Coordinator, Production Operations will handle administrative duties for the Land Production department in the UK, supporting Project Managers and Directors across all land-based projects. The role may include overseeing and managing some land-based contracts and ensuring smooth execution of client orders from procurement to delivery. Collaboration with divisions such as Procurement, Wardrobe, Props, Music & Media, Creative, and Project Management is essential to facilitate the order fulfillment process.

Key Tasks

• Contracting & Payout Sheets
• Invoicing, tracking, payments, bill backs, and finance updates
• Payroll management for talent
• Forecast tracking
• Creating timelines & managing deadlines, weekly schedule distribution
• Participation in production meetings as needed
• Wrike organization and setup
• Asset management and inventory control
• Screening & interviews
• Shipping coordination with vendors and procurement
• Order receiving, storage, and distribution
• Prop sourcing and pricing
• Expense requests and reconciliation
• Project management support
• Travel and procurement support
• Budget preparation and management
• Supporting daily operations
• Calendar management for the Land Production team
• Meeting scheduling
• Tracking injury reports, operation reports, and PIPs
• Follow-up on install reports and post-production meetings

Note

• This role may involve occasional travel and outside standard hours to meet project deadlines and client needs.

Qualifications & Skills

• Excellent interpersonal skills
• Proficiency in MS Word, Excel, PowerPoint, Outlook or Mac
• Strong communication skills
• Organizational efficiency
• Experience in multi-tasking projects
• GCSEs in Math and English

Experience

Experience in the entertainment industry or project management preferred.

Additional Notes

This description is not exhaustive; other duties may be assigned as necessary.

Diversity and Inclusion

We value diversity as a core part of our culture. All backgrounds and experiences are welcome. Bring your whole self to work.