Coordinator, Production Operations

RWS Entertainment Group; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player seeks a Coordinator for Production Operations to support land-based projects. This role involves managing administrative tasks, overseeing client orders, and collaborating with various divisions to ensure seamless project execution. The ideal candidate will excel in communication and organization, with a strong background in project management or the entertainment industry. Join a dynamic team that values diversity and innovation, where your contributions will directly impact the success of exciting projects. If you're ready to take on a pivotal role in a vibrant environment, this opportunity is perfect for you.

Qualifications

• Proven ability to manage multiple projects effectively.
• Strong organizational skills with attention to detail.

Responsibilities

• Oversee administrative duties for land-based projects.
• Manage invoicing, payments, and payroll for talent.
• Assist with project management and budget preparation.

Skills

Interpersonal Skills

MS Office Proficiency

Strong Communication Skills

Organizational Efficiency

Multi-tasking

Education

GCSE in Math

GCSE in English

Tools

Wrike

Job description

JOB DETAILS

Job Title: Coordinator, Production Operations

Reports To: Director, Project Management

Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Fixed Term Contract

JOB SUMMARY

The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, UK, supporting Project Managers and Directors across all land-based projects. The role may involve overseeing and/or Project Managing some land-based contracts. The Coordinator will also facilitate the seamless execution of client orders, from procurement to delivery, working closely with divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers.

KEY TASKS

Roles & Responsibilities include but are not limited to:

• Contracting & Payout Sheets
• Invoicing, tracking payments, bill backs, and updating finance
• Payroll management for talent
• Forecast Tracking
• Timeline creation & Deadlines – Weekly schedule distribution
• Attendance at production meetings
• Wrike Organisation and Setup
• Management & Inventory of Asset Storage
• First Round Screening & Interviews
• Assist with Shipping – Point of contact for vendors and procurement
• Receiving, storage, and distribution management
• Prop sourcing and pricing
• Credit Card Expense Requests & Reconciliation
• Project Management as needed
• Supporting travel and procurement requests
• Budget preparation and accountability
• Daily operations support
• Land Production team calendar management
• Meeting scheduling
• Tracking Injury Reports, Daily Operation Reports, and PIPs
• Follow-up on install reports and post-production meetings

*Note: Occasional travel and outside hours work may be required.

Qualifications & Skills

• Excellent interpersonal skills
• IT skills: MS Office or Mac proficiency
• Strong communication skills
• Organizational efficiency
• Multi-tasking in projects
• GCSE in Math & English

Experience

Experience in the entertainment industry and/or project management is preferred.

Additional Notes

Responsibilities may evolve, and other tasks may be assigned as necessary.

Diversity and Inclusion

We value diversity and inclusion, welcoming all backgrounds and perspectives to enrich our culture and success.