Coordinator, Production Operations

TN United Kingdom; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Milton Keynes is seeking a Coordinator for Production Operations. This role involves administrative support for land-based projects, ensuring smooth execution of client orders, and collaboration with various departments. The ideal candidate will possess strong organizational and communication skills, with experience in project management and the entertainment industry. This is a fixed-term contract position with typical office hours.

Qualifications

• Experience in multi-tasking projects.
• Strong verbal and written communication skills.

Responsibilities

• Manage contracting, invoicing, and payroll for talent.
• Assist with shipping and vendor communication.
• Prepare budgets and manage daily operations.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Project Management

Education

GCSE in Math

GCSE in English

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

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Coordinator, Production Operations, Milton Keynes

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Client:

RWS Global

Location:

Milton Keynes, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

e2d19e31b054

Job Views:

3

Posted:

10.05.2025

Expiry Date:

24.06.2025

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Job Description:

JOB DETAILS

Job Title: Coordinator, Production Operations

Reports To: Director, Project Management

Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)

Place of Work: UK HQ , Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Fixed Term Contract

JOB SUMMARY

The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department, U.K and will support the Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or Project Manage some of the Land based contracts. The Coordinator will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery.

This individual will work closely with various divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers to support, coordinate, and facilitate all aspects of the order fulfillment process.

KEY TASKS

• Contracting & Payout Sheets
• Invoicing including facilitating, tracking & payments, bill backs, and updating finance
• Ongoing payroll management for talent
• Forecast Tracking
• Timeline creation & Deadlines – Weekly schedule distribution
• Attendance at production meetings where required
• Wrike Organisation and Setup Management & Inventory of Asset Storage
• First Round Screening & Interviews
• Assist with Shipping – Point of contact for vendors and internal procurement team on communication
• Receiving, storage, and distribution management for all orders incoming and outgoing
• Prop sourcing and pricing
• All Credit Card Expense Requests & Reconciliation
• Project Management as requested or needed
• Supporting with travel requests
• Supporting with Procurement requests
• Prepare budgets for all clients and understand budget accountability
• Assist with daily operations
• Land Production team calendar management
• Meeting scheduling
• Track Injury Reports, Daily Operation Reports, and PIPs
• Track and follow up on install reports and post-production meetings

Note: The role may involve occasional travel and work outside standard hours based on business and client needs.

Qualifications & Skills:

• Excellent interpersonal skills
• IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficiency
• Strong verbal and written communication skills
• Efficiency and excellent organizational skills
• Experience in multi-tasking projects
• GCSE in Math and English
• Experience and knowledge of the entertainment industry and/or project management

Please note that this description is not exhaustive and other tasks may be assigned as necessary.

DIVERSITY AND INCLUSION STATEMENT:

We value diversity as a core part of RWS Global culture. All differences are welcome here. We believe that each employee’s background, experiences, and capabilities contribute to our culture and success. Bring all of who you are, no questions asked.