Coordinator, Production Operations

ted; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Coordinator for Production Operations in Milton Keynes. This role is pivotal in supporting Project Managers and Directors, ensuring smooth order fulfillment from procurement to delivery. The ideal candidate will excel in multitasking and possess excellent organizational and communication skills. You'll be involved in various tasks, from managing payroll and invoicing to overseeing asset storage and project management. Join a diverse and inclusive team where your contributions will directly impact exciting land-based projects in the entertainment sector.

Qualifications

• Strong verbal and written communication skills are essential.
• Excellent organizational skills for managing multiple projects.

Responsibilities

• Coordinate administrative duties for the Land Production department.
• Manage invoicing, payroll, and budget accountability.
• Assist with shipping and vendor communication.

Skills

Interpersonal Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Organizational Skills

Communication Skills

Multi-tasking

Education

GCSEs in Math

GCSEs in English

Tools

Wrike

Job description

Job Title: Coordinator, Production Operations

Reports To: Director, Project Management

Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

Other: Fixed Term Contract

Job Summary

The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department in the U.K. and will support Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or project manage some of the land-based contracts. The Coordinator will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery. This individual will work closely with divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers to support, coordinate, and facilitate all aspects of the order fulfillment process.

Key Tasks

Roles & Responsibilities Include But Not Limited To

• Contracting & Payout Sheets
• Invoicing including facilitating, tracking & payments, bill backs, and updating finance
• Ongoing payroll management for talent
• Forecast tracking
• Timeline creation & deadlines – weekly schedule distribution
• Attendance at production meetings where required
• Wrike organization and setup
• Management & inventory of asset storage
• First round screening & interviews
• Assist with shipping – point of contact for vendors and internal procurement team on communication
• Receiving, storage, and distribution management for all orders incoming and outgoing
• Prop sourcing and pricing
• All credit card expense requests & reconciliation
• Project management as requested or needed
• Supporting with travel requests
• Supporting with procurement requests
• Preparing and understanding budgets for all clients and budget accountability
• Assist with daily operations
• Land production team calendar management
• Meeting scheduling
• Tracking injury reports, daily operation reports, and PIPs
• Tracking and following up on install reports and post-production meetings

Note

• The role may involve occasional travel based on business and client requirements.
• Work outside standard hours may be required to meet project deadlines and client needs.

Qualifications & Skills

• Excellent interpersonal skills
• IT skills such as MS Word, Excel, PowerPoint, Outlook or Mac proficiency
• Strong verbal and written communication skills
• Efficiency and excellent organizational skills
• Experience in multi-tasking projects
• GCSEs in Math and English

Experience

Experience and knowledge of the entertainment industry and/or project management.

Note

While this description aims to be accurate, it is not exhaustive. Other tasks may be assigned as necessary.

Diversity and Inclusion Statement

We are committed to diversity. We value, promote, and protect it. All differences are welcome here. Your background, experiences, knowledge, and capabilities contribute to our culture, reputation, and achievements. Bring all of who you are, no questions asked.