Conveyancing Secretary

TN United Kingdom; Sittingbourne; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Conveyancing Secretary to provide essential secretarial and administrative support within their conveyancing department. In this role, you will be responsible for audio and copy typing, managing client records, and liaising with clients to ensure smooth operations. The ideal candidate will possess strong communication skills, attention to detail, and proficiency in Microsoft Word. This is a fantastic opportunity to join a dynamic team and contribute to a busy legal environment where your efforts will directly impact client satisfaction and operational efficiency.

Qualifications

• Previous experience in a similar role is essential.
• Proficient in audio and copy typing with excellent speed.

Responsibilities

• Provide secretarial support to fee earners in the conveyancing department.
• Manage administrative tasks and maintain organized filing systems.

Skills

Audio Typing

Copy Typing

Communication Skills

Attention to Detail

Education

Experience as a Conveyancing Secretary

Experience as a Legal Secretary

Tools

Microsoft Word

Case Management System

Job description

As a Conveyancing Secretary, you will provide comprehensive secretarial and administrative assistance to fee earners within the conveyancing department.

Duties:

• Audio and copy type correspondence, legal forms, and quotes.
• Answer telephone calls professionally and efficiently.
• Undertake administrative tasks such as photocopying and updating client records.
• Maintain organised filing systems and ensure files are up-to-date.
• Schedule appointments and liaise with clients.
• Input data into the firm's case management system.
• Collaborate with other secretarial colleagues and provide cover when necessary.
• Handle confidential information discreetly.

Requirements:

• Previous experience as a Conveyancing Secretary, Legal Secretary or in a similar role.
• Proficient in audio and copy typing with excellent speed and accuracy.
• Ability to manage a busy workload independently and meet deadlines.
• Strong communication skills and a friendly, confident manner.
• Attention to detail and proficiency in Microsoft Word.