Conveyancing Administrator

Marstep Resourcing Solutions; Ellesmere Port; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

20 days' holiday plus bank holidays

Additional day off for your birthday

Christmas office shutdown

Modern offices in Ellesmere Port

Potential for hybrid working

Training and career development

Job summary

Marstep Resourcing Solutions invites applications for a Conveyancing Administrator in Ellesmere Port. The role focuses on providing essential admin support to the residential conveyancing team, handling client onboarding, document preparation, and file management within a busy legal office.

You will work closely with three Fee Earners, using templates and case management systems to maintain accurate files. The position offers hybrid working within a modern Ellesmere Port office and opportunities

Qualifications

• Prior experience in conveyancing or legal administration preferred.
• Strong organisational skills and attention to detail.
• Ability to work in a fast-paced office and support colleagues.
• Proficient in Microsoft Office and case management systems.
• Good communication skills, written and verbal.

Responsibilities

• Provide administrative support to the residential conveyancing team.
• Open new client files and complete onboarding procedures.
• Prepare standard correspondence and legal documents using templates.
• Assist with file management, scanning, photocopying, filing and archiving.
• Request searches and upload results to case management systems.
• Liaise with clients, estate agents, lenders and solicitors for information and updates.
• Answer telephone and email enquiries and direct appropriately.
• Update case management systems to keep client files current.
• Assist with completion packs and post-completion administration.
• Support the team with general office duties as required.

Skills

Conveyancing/Legal admin experience

Organisational skills

Communication skills

Microsoft Office

Teamwork

Tools

Case management systems

Job description

Job Title: Conveyancing Administrator

Location: Ellesmere Port

Job Type: Permanent, Full Time

Working Pattern: Office-based with potential for hybrid working

About the Role

We are seeking an organised and enthusiastic Conveyancing Administrator to join our modern Ellesmere Port office. This is an excellent opportunity to provide administrative support to our busy and friendly residential conveyancing team, working alongside three Fee Earners.

The role would suit someone with previous administrative experience within a conveyancing or legal environment who enjoys working in a fast-paced office, has excellent attention to detail, and takes pride in providing high-quality support to colleagues and clients.

Key Responsibilities

• Providing administrative support to the residential conveyancing team.
• Opening new client files and carrying out onboarding procedures.
• Preparing standard correspondence and legal documentation using templates.
• Assisting with file management, scanning, photocopying, filing, and archiving.
• Requesting searches and uploading search results to case management systems.
• Liaising with clients, estate agents, lenders, and solicitors to obtain information and provide updates.
• Answering telephone and email enquiries and directing them appropriately.
• Updating case management systems to ensure client files are accurate and up to date.
• Assisting with completion packs and post-completion administration.
• Supporting the team with general office and administrative duties as required.

Requirements

• Previous experience in a conveyancing, legal administration, or similar administrative role (preferred).
• Good understanding of the residential conveyancing process.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to prioritise workload and work effectively within a team.
• Competent in Microsoft Office and case management systems.
• Professional, friendly, and client-focused approach.

What We Offer

• Competitive salary.
• 20 days' holiday plus bank holidays.
• Additional day off for your birthday
• Christmas office shutdown (in addition to annual leave).
• Modern offices in Ellesmere Port.
• Supportive and friendly working environment.
• Potential for hybrid working.
• Opportunities for training and career development.