Conveyancing Administrator (Hybrid)

Marstep Resourcing Solutions; Ellesmere Port; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

20 days holiday + bank holidays

Birthday day off

Christmas office shutdown

Modern offices in Ellesmere Port

Hybrid working potential

Training and career development

Job summary

Marstep Resourcing Solutions in Ellesmere Port is seeking an organised Conveyancing Administrator to support our residential conveyancing team in a busy office. The role offers a hybrid pattern with potential for flexible working and a friendly, professional environment.

You will open new client files, prepare standard documents, manage filing and archiving, and liaise with clients, agents, lenders and solicitors to keep matters moving efficiently.

Qualifications

• Previous conveyancing or legal administration experience preferred.
• Strong organisation and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritise workload and work well in a team.

Responsibilities

• Provide administrative support to the residential conveyancing team.
• Open new client files and onboard clients.
• Prepare standard correspondence and legal documents using templates.
• Assist with file management, scanning, filing, and archiving.
• Request searches and upload results to case management systems.
• Liaise with clients, estate agents, lenders, and solicitors to obtain information and provide updates.
• Answer phone and email enquiries and route as needed.
• Update case management systems to keep client files accurate.
• Assist with completion packs and post-completion administration.
• Support the team with general office duties.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritising workload

Microsoft Office

Case management systems

Tools

Microsoft Office

Case management systems

Job description

Job Title: Conveyancing Administrator

Location: Ellesmere Port

Job Type: Permanent, Full Time

Working Pattern: Office-based with potential for hybrid working

About the Role

We are seeking an organised and enthusiastic Conveyancing Administrator to join our modern Ellesmere Port office. This is an excellent opportunity to provide administrative support to our busy and friendly residential conveyancing team, working alongside three Fee Earners.

The role would suit someone with previous administrative experience within a conveyancing or legal environment who enjoys working in a fast-paced office, has excellent attention to detail, and takes pride in providing high-quality support to colleagues and clients.

Key Responsibilities

• Providing administrative support to the residential conveyancing team.
• Opening new client files and carrying out onboarding procedures.
• Preparing standard correspondence and legal documentation using templates.
• Assisting with file management, scanning, photocopying, filing, and archiving.
• Requesting searches and uploading search results to case management systems.
• Liaising with clients, estate agents, lenders, and solicitors to obtain information and provide updates.
• Answering telephone and email enquiries and directing them appropriately.
• Updating case management systems to ensure client files are accurate and up to date.
• Assisting with completion packs and post-completion administration.
• Supporting the team with general office and administrative duties as required.

Requirements

• Previous experience in a conveyancing, legal administration, or similar administrative role (preferred).
• Good understanding of the residential conveyancing process.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to prioritise workload and work effectively within a team.
• Competent in Microsoft Office and case management systems.
• Professional, friendly, and client-focused approach.

What We Offer

• Competitive salary.
• 20 days' holiday plus bank holidays.
• Additional day off for your birthday
• Christmas office shutdown (in addition to annual leave).
• Modern offices in Ellesmere Port.
• Supportive and friendly working environment.
• Potential for hybrid working.
• Opportunities for training and career development.