Residential Conveyancing Assistant

Quality Solicitors; Portsmouth; On-site; GBP 20,000 - 27,000; Full time

Benefits offered by this job

25 days’ annual leave plus the usual 


Bank holidays

Office-based role

Supportive team environment

Job summary

Quality Solicitors in Portsmouth is seeking a Residential Conveyancing Assistant to join our team. You will support fee earners with property transactions to ensure a smooth, professional service for clients.

This is a full-time, office-based role with 25 days’ leave plus bank holidays and salary dependent on experience. You will handle file opening, document preparation, AML checks and liaising with clients and lenders, progressing matters from instruction to completion.

Qualifications

• Previous experience supporting a residential conveyancing team is desirable.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• A professional and approachable telephone manner, with clear written communication skills.
• Confidence using Microsoft Office and electronic case management systems.
• A proactive approach and willingness to work as part of a team.
• An understanding of confidentiality and the importance of following the firm’s procedures.
• The ability to recognise when a query or issue needs to be referred to the supervising fee earner.

Responsibilities

• Assist with residential sales, purchases, remortgages and transfers of equity from instruction through to completion and registration.
• Open files, prepare initial client paperwork and assist with identification, anti-money laundering and source of funds checks.
• Prepare correspondence, forms and documents under the supervision of the fee earner.
• Obtain title documents, order searches and help prepare contract packs.
• Liaise with clients, estate agents, solicitors, lenders and other parties, providing updates and progressing routine matters.
• Monitor outstanding information and documents, follow up enquiries and keep the fee earner informed of progress.
• Assist with preparations for exchange and completion, including requesting mortgage funds, obtaining redemption statements and preparing draft completion statements.
• Assist with post-completion work, including SDLT submissions, Land Registry applications, notices and file closure.
• Maintain accurate electronic files, diary entries and records, ensuring deadlines are brought to the fee earner’s attention.
• Provide general administrative support to the conveyancing team.

Skills

Organisational skills

Attention to detail

Telephone communication

Teamwork

Microsoft Office

Tools

Electronic case management systems

Job description

Hours: Full time, Monday to Friday, 9.00am–5.15pm, office based Salary: Dependent on experience Holiday: 25 days’ annual leave plus the usual bank holidays

We are looking for an organised and proactive Residential Conveyancing Assistant to join our team. You will support our conveyancing fee earners with residential property transactions, helping to provide an efficient, friendly and professional service to clients.

Main responsibilities

• Assist with residential sales, purchases, remortgages and transfers of equity from instruction through to completion and registration.
• Open files, prepare initial client paperwork and assist with identification, anti-money laundering and source of funds checks.
• Prepare correspondence, forms and documents under the supervision of the fee earner.
• Obtain title documents, order searches and help prepare contract packs.
• Liaise with clients, estate agents, solicitors, lenders and other parties, providing updates and progressing routine matters.
• Monitor outstanding information and documents, follow up enquiries and keep the fee earner informed of progress.
• Assist with preparations for exchange and completion, including requesting mortgage funds, obtaining redemption statements and preparing draft completion statements.
• Assist with post-completion work, including SDLT submissions, Land Registry applications, notices and file closure.
• Maintain accurate electronic files, diary entries and records, ensuring deadlines are brought to the fee earner’s attention.
• Provide general administrative support to the conveyancing team.

About you

• Previous experience supporting a residential conveyancing team is desirable.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• A professional and approachable telephone manner, with clear written communication skills.
• Confidence using Microsoft Office and electronic case management systems.
• A proactive approach and willingness to work as part of a team.
• An understanding of confidentiality and the importance of following the firm’s procedures.
• The ability to recognise when a query or issue needs to be referred to the supervising fee earner.

What we offer

• A full-time, office-based role within an established local law firm.
• 25 days’ annual leave plus the usual bank holidays.
• Salary dependent on experience.
• A supportive team environment.