Contracts & Site Coordination Specialist

Catering; Woking; On-site; GBP 27,000 - 33,000; Full time

Job summary

Catering in Woking is seeking a Contracts Coordinator to organise and coordinate contractors, maintenance teams and property-related services. The role focuses on planning, scheduling, and ensuring timely delivery of work within a fast-paced contracts team.

You will support administration, documentation, RAMS, and client inquiries while maintaining strong supplier relationships and accurate records. The position is permanent and on-site in Woking.

Qualifications

• At least 2 years' administration experience within a contractor, maintenance, facilities, construction or property environment.
• Experience coordinating engineers, contractors or field-based teams.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Confident using Microsoft Office and internal systems.

Responsibilities

• Coordinate subcontractors, temporary staff and site schedules.
• Arrange plant, equipment hire and waste collections.
• Build and maintain strong supplier relationships.
• Schedule site visits, inspections and follow-up works.
• Support with project administration and documentation.
• Prepare and update project paperwork, including RAMS.
• Handle client enquiries and provide excellent customer service.
• Maintain accurate records and ensure all administration is completed to a high standard.

Skills

Administration experience

Contractor coordination

Organisational skills

Communication

Attention to detail

Multitasking

MS Office proficiency

Tools

Microsoft Office

Internal systems

Job description

Catering in Woking is seeking a Contracts Coordinator to organise and coordinate contractors, maintenance teams and property-related services. The role focuses on planning, scheduling, and ensuring timely delivery of work within a fast-paced contracts team.

You will support administration, documentation, RAMS, and client inquiries while maintaining strong supplier relationships and accurate records. The position is permanent and on-site in Woking.