Contracts Coordinator

Huntress; Maidstone; On-site; GBP 38,000 - 46,000; Full time

Job summary

Huntress is seeking a meticulous Contracts Coordinator in Maidstone, Kent. You will manage contracts end-to-end, liaise with customers, suppliers and internal teams, and ensure documentation and data are accurate and up to date.

In this permanent, full-time role, you will monitor deadlines, prepare and review contracts and variations, raise purchase orders and invoices, and support commercial documentation with strong attention to detail and IT skills.

Qualifications

• Experience in contract coordination, contract administration, commercial administration, or a similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy when handling contractual and financial documentation.
• Confident managing multiple priorities and deadlines.
• Strong IT skills, including Microsoft Office and Excel.

Responsibilities

• Coordinate the day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to ensure contractual requirements are met
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are kept accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

Skills

Contract coordination

Organisation

Communication

Attention to detail

MS Office / Excel

Tools

Microsoft Office

Excel

Job description

Contracts Coordinator

Location: Maidstone, Kent

Salary: Up to £42,000 per annum

Hours: Full-time, Monday to Friday

Contract: Permanent

ABOUT THE ROLE

Are you highly organised, commercially aware, and confident managing contracts from start to finish? We are recruiting on behalf of a successful client based in Maidstone for a proactive and detail-driven Contracts Coordinator to join their team.

This is a varied and fast-paced role that will suit someone who enjoys coordinating multiple priorities, maintaining accurate documentation, and building strong relationships with customers, suppliers, and internal teams.

KEY RESPONSIBILITIES

• Coordinate the day-to-day administration and management of contracts
• Liaise with customers, suppliers, contractors, and internal teams to ensure contractual requirements are met
• Prepare, review, and maintain contracts, variations, purchase orders, and supporting documentation
• Monitor contract deadlines, renewals, key dates, and deliverables
• Ensure contract records and databases are kept accurate and up to date
• Support the preparation of quotations, tenders, and commercial documentation
• Raise and process purchase orders and invoices in line with company procedures

WHAT WE ARE LOOKING FOR

• Previous experience in contract coordination, contract administration, commercial administration, or a similar role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy when handling contractual and financial documentation
• Confident managing multiple priorities and working to deadlines
• Strong IT skills, including Microsoft Office and Excel

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.