Project Coordinator (Contracts)

Recruitment Robin Ltd; Stafford; On-site; GBP 28,000 - 38,000; Full time

Job summary

Recruitment Robin Ltd is assisting a civils and groundwork company in Stafford to recruit a Project Coordinator. You will support Contracts Managers across multiple live projects, handling contract administration, RAMS, and project documentation to ensure safe, on-time delivery.

You will set up projects, allocate resources, and liaise with site teams, clients and suppliers, ensuring compliance and efficient logistics throughout the project lifecycle.

Qualifications

• Construction, civil engineering or groundworks experience is essential.

Responsibilities

• Create, issue and administer construction contracts from project commencement through to completion.
• Provide comprehensive administrative support to the Contracts Managers across multiple live projects.
• Maintain accurate project records, contract documentation, variations and RAMS within the field management software throughout the project lifecycle.
• Coordinate RAMS and Construction Phase Plans to ensure documentation is in place before works commence.
• Coordinate project setup, workforce allocation, plant, materials, equipment and site logistics.
• Monitor project documentation to ensure compliance with procedures, client requirements and regulations.
• Prepare meeting agendas, reports and minutes, attending meetings and tracking follow-up actions.
• Build and maintain strong working relationships with clients, suppliers and internal stakeholders.

Skills

Organisational skills

Communication

Attention to detail

Multitasking

Tools

Microsoft Office

Reflow

Job description

A rapidly expanding civils and groundwork company in Stafford is looking for a Project Coordinator to join their team and play a key role in the successful delivery of projects from pre-start through to completion.

You’ll provide essential support to the Contracts Managers across multiple live projects, ensuring contract administration, project documentation, health and safety compliance and resource planning are effectively coordinated. Working closely with site teams, clients and suppliers, you will help ensure projects are delivered safely, efficiently and on schedule.

As the Project Coordinator, your key responsibilities will include:

• Create, issue and administer construction contracts from project commencement through to completion.
• Provide comprehensive administrative support to the Contracts Managers across multiple live projects.
• Maintain accurate project records, contract documentation, variations and health and safety documentation within the internal field management software throughout the project lifecycle.
• Support the preparation of Construction Phase Plans, Risk Assessments and Method Statements (RAMS), ensuring all required documentation is in place before works commence.
• Coordinate project set‑up, workforce allocation, plant, materials, equipment and site logistics to support efficient project delivery.
• Monitor project documentation to ensure compliance with company procedures, client requirements and statutory regulations.
• Prepare meeting agendas, reports and project documentation, attending project meetings, recording minutes and monitoring follow‑up actions.
• Build and maintain strong working relationships with clients, suppliers and internal stakeholders.

The Project Coordinator will have the following skills and experience:

• Proven experience within construction, civil engineering or groundworks (essential).
• Strong organisational and administrative skills with excellent attention to detail and the ability to manage multiple projects simultaneously.
• Good understanding of Construction Phase Plans, RAMS and construction compliance processes is highly desirable.
• Experience using Reflow or a similar construction management/document control system would be advantageous (training can be provided).
• Excellent communication and interpersonal skills with the ability to build effective working relationships.
• Proficient in Microsoft Office, with strong IT and reporting skills.
• Ability to work independently, prioritise workload and support a busy operational team in a fast‑paced environment.

You will be working Monday to Friday, from the office in Stafford.

Appointment will be subject to right to work checks and satisfactory references.