Contracts & Operations Administrator

Veolia; Lossiemouth; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Free physiotherapy & 24/7 GP

Discounts on retailers

Wellbeing resources

Training & development

Job summary

Veolia in Lossiemouth is seeking an organised administrator for a 40-hour week role to support operations, invoicing, bookings, and contract management. You will be the main contact for ad-hoc requests and liaise between site teams, customers, and service providers to ensure smooth service delivery.

The ideal candidate has strong MS Office and Excel skills, excellent planning and communication, and the ability to handle queries under pressure.

Qualifications

• Proficiency in Microsoft Office (Excel) and Google docs with attention to detail.
• Strong communication and ability to build relationships with customers.
• Excellent planning, coordination and organisation skills with deadlines awareness.
• Problem-solving mindset with initiative and ability to work under tight deadlines.

Responsibilities

• Serve as primary contact for ad-hoc requests and client interactions, delivering high-quality advice.
• Coordinate between operations, customers and business to manage service delivery and contracts.
• Handle invoicing, bookings, purchase orders and queries with providers.
• Support site operations with flexible, short-notice assignments between teams and customers.
• Prepare month-end reporting, purchasing, invoicing, and data reporting to Ops managers.
• Adapt to changing demands and ensure procedures are followed.

Skills

Excel

Microsoft Office

Communication

Planning & Organisation

Problem-solving

Relationship building

Tools

Google Docs

Google Sheets

Job description

Veolia in Lossiemouth is seeking an organised administrator for a 40-hour week role to support operations, invoicing, bookings, and contract management. You will be the main contact for ad-hoc requests and liaise between site teams, customers, and service providers to ensure smooth service delivery.

The ideal candidate has strong MS Office and Excel skills, excellent planning and communication, and the ability to handle queries under pressure.