Contracts Administrator

Optima Recruitment Limited; Greater London; On-site; GBP 24,000 - 30,000; Part time

Benefits offered by this job

Flexible working

25 days' holiday

Job summary

Optima Recruitment Limited are seeking a Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings.

The role is part time (3 days a week, Mon-Wed-Fri, 9am–5pm) with flexible working and pension contributions, offering mentoring and hands-on experience across live commercial projects. 25 days' holiday plus bank holidays and wellbeing benefits are included.

Qualifications

• Highly organised, proactive and detail-focused.
• Excellent communication and time-management skills.
• Confident with Word, Excel and Outlook.
• Comfortable using AI tools such as Claude and learning new systems.
• Able to manage multiple projects and deadlines.
• Construction or contracts administration experience is desirable but not essential.
• Full, clean driving licence.

Responsibilities

• Set up and maintain project files, documentation and records.
• Support pre-start meetings and project administration.
• Prepare Construction Phase Plans, H&S files and O&M manuals.
• Manage compliance, sub-contractor documentation, training and certifications.
• Place supplier and sub-contractor orders and monitor progress.
• Coordinate toolbox talks, site reports, hire reports and extensions.
• Support labour planning, resourcing and client communication.
• Organise department meetings, minutes and follow-up actions.
• Monitor PPE, H&S stock and general department requirements.
• Use AI tools to improve efficiency and manage documentation.

Skills

Organised

Proactive

Attention to detail

Communication

Time management

Driving licence

Tools

Word

Excel

Outlook

Claude AI

Job description

Contracts Administrator (Part Time)

We are looking for an organised, proactive Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings.

Key Responsibilities

• Set up and maintain project files, documentation and records.
• Support pre-start meetings and project administration.
• Prepare Construction Phase Plans, H&S files and O&M manuals.
• Manage compliance, sub-contractor documentation, training and certifications.
• Place supplier and sub-contractor orders and monitor progress.
• Coordinate toolbox talks, site reports, hire reports and extensions.
• Support labour planning, resourcing and client communication.
• Organise department meetings, minutes and follow-up actions.
• Monitor PPE, H&S stock and general department requirements.
• Use AI tools to improve efficiency and manage documentation.

About You

• Highly organised, proactive and detail-focused.
• Excellent communication and time-management skills.
• Confident with Word, Excel and Outlook.
• Comfortable using AI tools such as Claude and learning new systems.
• Able to manage multiple projects and deadlines.
• Construction or contracts administration experience is desirable but not essential.
• Full, clean driving licence.

What We Offer

• Competitive salary and clear progression opportunities.
• 3 days a week (Ideally Mon-Wed-Fri) 9am -5pm
• Flexible working and pension contribution.
• 25 days' holiday plus bank holidays.
• Mentoring and hands-on experience across live commercial projects.
• Wellbeing, gym, retail discount and Cycle to Work benefits.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer