Contracts administrator

Arcus FM; Stevenage; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Immediate start available

Pension scheme

Death in service insurance

Cycle to work scheme

Job summary

Arcus FM in Stevenage is seeking a Contracts Administrator to join our facilities management team. The role covers processing starter/leaver paperwork, attendance data, and end-to-end recruitment system tasks.

You should have admin experience, strong MS Office skills (Excel), and excellent communication and organisational abilities. The position offers monthly pay and immediate start.

Qualifications

• Administration experience is preferred.
• Working knowledge of Microsoft Office.
• Proficient in Excel.
• Excellent written and verbal communication skills.
• Excellent organisational skills.
• Attention to detail with high accuracy and analytical skills.

Responsibilities

• Process employee paperwork such as new starters/leavers/sick notes.
• Send reports to Area Managers.
• Manage end-to-end processes through the recruitment system.
• Handle do-helpdesk tasks: distribute ad hoc client work to teams/contractors within SLAs.
• Time & Attendance: update T&A data to ensure correct staff pay.
• Update and maintain Excel spreadsheets.
• Prioritise workload and respond promptly to requests/instructions to meet business requirements.
• Represent the business professionally to customers, suppliers and subcontractors.
• Support the Contract Compliance Manager.
• Follow company policies and procedures.

Skills

Microsoft Office

Excel

Communication skills

Organisational skills

Attention to detail

Analytical skills

Job description

Location - Stevenage

Salary: £28,000 per annum

Working Hours - Monday to Friday 08:30-17:00 with 30 minute unpaid break.

We’re looking for an exceptional Contracts Administrator to join our team in Stevenage working in facilities management sector.

About the Job

General outline of duties of the post:

• To process employee paperwork such as new starters / leavers / sick note etc.
• Send reports to Area Managers
• Manage end to end processes through the recruitment system
• Helpdesk – manage end to end process of ad hoc work reported from our client – distributing the work to the correct teams/contractors within the stated SLA’s
• Time & Attendance – manage and update the details received from the T&A system and confirm details to the Area Manager’s to enable staff are correctly paid
• Updating and upkeep of excel spreadsheets
• Prioritise and planning of workload – Responding promptly to requests/instructions to meet business requirements
• Represent the business in a professional manner at all times, whilst building and developing excellent working relationships within the business and its customers/suppliers/subcontractors
• To support the Contract Compliance Manager
• Follow company policies and procedures as directed

To be successful you will have:

• Administration Experience is preferred
• Working Knowledge of Microsoft Office
• Proficient in Excel
• Excellent communication skills both written and verbal
• Excellent organisational skills
• Attention is detail – high accuracy level and analytical skills

Benefits include:

• Immediate start available
• Monthly pay
• Death in service insurance
• Pension scheme
• Cycle to work scheme