Contracts Administrator

Confidential; Devon and Torbay; Hybrid; GBP 32,000 - 35,000; Part time

Benefits offered by this job

Competitive salary

Holiday and pension

Part-time pattern

Friendly team

Training & development

Employee Assistance Programme

Retail discount

Job summary

Confidential in Barnstaple is seeking a dependable Contracts Administrator for a part-time role (20 hours per week). The position is hybrid with in-person attendance, across core business hours from 8:00am to 5:00pm, Monday to Friday.

It suits someone seeking flexible hours that fit family, study, or phased retirement. You will support procurement, supplier management and contract administration, maintain the contracts register, monitor renewal dates, and assist with IT asset management and

Qualifications

• Experience in procurement, purchasing, or contract administration.
• Strong organisational skills and ability to prioritise workloads.
• Financial awareness and commercial mindset.
• Attention to detail with a methodical approach.
• Ability to work independently and build relationships with colleagues and suppliers.
• IT asset management knowledge is beneficial.
• ITIL knowledge (Asset/Request/Configuration) is advantageous.

Responsibilities

• Obtain quotations and support day-to-day purchasing activities.
• Maintain the contracts register with accurate information.
• Monitor contract renewal dates and supplier commitments.
• Coordinate procurement activities and supplier administration.
• Support software licence management.
• Maintain software licence records and assist with compliance.
• Coordinate disposal of IT hardware per company processes.
• Monitor stock levels of IT hardware to support business needs.
• Provide general administrative support to the wider team.

Skills

Procurement

Purchasing

Contract administration

Supplier coordination

Finance administration

IT asset management

ITIL knowledge

Job description

Contracts Administrator (Part-Time)
- Department: Business Support
- Location: Barnstaple
- Hours: Part-time, 20 hours per week
- Salary: £32,000 - £35,000 Pro Rata
- In person / Hybrid

This role offers flexibility, with hours worked across Monday to Friday between 8:00am and 5:00pm. It would suit someone looking for a flexible part-time position that can fit around family commitments, study, or a phased move towards retirement.

The Role

We are looking for a dependable and highly organised Contracts Administrator to join our Business Support team, providing commercial and administrative support across procurement, supplier management and contract administration.

Working closely with colleagues across Technology, Finance and external suppliers, you will play a key role in ensuring purchasing activity is well managed, contract information is maintained accurately, and colleagues have the information they need to make informed commercial decisions.

This is an excellent opportunity for someone with strong administration skills and commercial awareness who enjoys working with detail, building effective relationships and supporting business operations.

Key Responsibilities

• Obtain quotations and support day-to-day purchasing activities.
• Maintain the contracts register, ensuring contract information is accurate and up to date.
• Monitor contract renewal dates, commercial terms and supplier commitments, ensuring contract owners are aware of upcoming actions.
• Coordinate procurement activities and supplier administration.
• Support supplier and software licence management.
• Maintain software licence records and assist with compliance activities.
• Coordinate the disposal of IT hardware in line with company processes.
• Monitor and maintain appropriate stock levels of IT hardware to support business requirements.
• Provide general administrative support to the wider team as required.

About You

You’ll be organised, dependable and comfortable managing multiple priorities while maintaining excellent attention to detail.

We’re looking for someone with:

• Previous experience in procurement, purchasing, contract administration, supplier coordination, finance administration or a similar administrative support role.
• Strong organisational skills with the ability to prioritise workloads effectively.
• Good commercial and financial awareness.
• Excellent attention to detail and a methodical, analytical approach.
• The ability to work independently while building strong working relationships with colleagues and suppliers.
• Experience or knowledge of IT asset management processes would be beneficial.
• An understanding of ITIL, particularly Asset Management, Request Fulfilment or Configuration Management, would be advantageous, although not essential.

Previous IT industry experience is helpful but not essential. We welcome applications from candidates with transferable skills gained in other sectors.

What We Offer

• Competitive salary.
• Paid holiday and pension scheme.
• Flexible part-time working pattern across Monday to Friday.
• Friendly and supportive team environment.
• Training and career development opportunities.
• Employee Assistance Programme.
• Retail discount scheme.

If you’re looking for a varied administrative role where organisation, attention to detail and commercial awareness are valued, we’d love to hear from you.