Contract Support Specialist – Maternity Cover (London)

BGIS UK & Europe; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

BGIS UK & Europe is recruiting for a Contract Support on maternity leave cover in Central London (Trafalgar Square). The role requires close liaison with Contract Managers, Engineers and external contacts to process paperwork and ensure clients receive a professional service.

You will handle day-to-day enquiries, raise work orders and purchase orders, manage billing paperwork, maintain site records, and produce weekly/monthly reports while keeping files accurate and up-to-date.

Responsibilities

• Dealing with day to day enquiries from BGIS team and Clients
• Producing Financial and statistical reports for contract portfolio
• Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
• Raising Work Orders for new contracts / jobs / quotes
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Raising and closing month PPMs for team
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Logging holiday, sickness for team engineers
• Day to day admin including photocopying, filing etc
• Annual archiving of client files
• Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
• Maintaining of the site sub-contractor records and Log Book System.
• Processing of labour timesheets and engineers holiday and sickness records
• Produce statistical reports on a weekly and monthly basis
• Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
• Ownership of all tasks through to completion.

Job description

BGIS UK & Europe is recruiting for a Contract Support on maternity leave cover in Central London (Trafalgar Square). The role requires close liaison with Contract Managers, Engineers and external contacts to process paperwork and ensure clients receive a professional service.

You will handle day-to-day enquiries, raise work orders and purchase orders, manage billing paperwork, maintain site records, and produce weekly/monthly reports while keeping files accurate and up-to-date.