Site Administrator - Maternity Cover

Bio Capital Limited; Dalry; On-site; GBP 22,000 - 28,000; Full time

Job summary

Bio Capital Ltd, a leading renewable energy company in the UK, seeks a Site Administrator to provide operational continuity during a 14-month maternity cover. You will maintain accurate data, support regulatory reporting, and uphold safety and environmental standards across a busy processing site.

Working at the heart of site operations, you will coordinate routine workflows, compile and distribute reports, manage purchase orders, and liaise with site managers and suppliers to ensure compliant,

Qualifications

• Health & Safety awareness required.
• Strong data entry and accuracy.
• Clear communication and teamwork needed.

Responsibilities

• Ensure high levels of Health, Safety and Environmental practice with a duty of care to yourself and others.
• Operate weighbridge, recording all in and out vehicle movements and reconcile WB tonnages.
• Issue instructions to drivers of vehicles entering and leaving site as required to ensure health and safety and operational procedures are adhered to.
• Checking delivery of paperwork and duty of care documents for compliance with waste and animal by-product regulations.
• Collate and distribute various reports on a daily, weekly, monthly,
• Assist with administration for KPI and revenue.
• Data entry on various company software packages.
• Carrying out basic site inductions.
• Collate and report data for Ofgem.
• Raise and process monthly and ad hoc purchase orders.
• Maintain accurate purchase order records and receipt goods and services in line with company procedures.
• Issue purchase order numbers to suppliers in a timely manner.
• Liaise with Site Managers and suppliers to coordinate works and service delivery across site.
• Provide general administrative support to ensure the smooth running of procurement and site operations.
• Confident communicator — able to engage clearly and professionally with colleagues at all levels.
• Microsoft Office proficiency — experienced in Excel, Word, PowerPoint, Teams and SharePoint.
• Accurate record keeping — strong attention to detail and high‑quality data entry skills.
• Commitment to Bio Capital values — demonstrates alignment with organisational behaviours and standards.
• Exceptional interpersonal skills — respectful, collaborative and an effective team player
• Strong time management — organised, reliable and able to prioritise effectively in a busy environment.

Skills

Health & Safety awareness

Data entry

Communication skills

Time management

Team player

Tools

Excel

Word

PowerPoint

Teams

SharePoint

Job description

Contract:Full-time, Fixed Term Contract 14 Months (Maternity Cover)

Working Days:Monday - Friday

The Company:

Bio Capital Ltd is a leading renewable energy company operating multiple UK sites, producing renewable electricity, gas, and natural fertiliser. Our mission is to help achieve Net Zero and deliver nature-positive solutions.

Summary:

The Site Administrator will provide critical operational continuity and compliance support during this 14‑month maternity cover period. Working at the heart of a busy processing environment, this role ensures the smooth running of core site functions by maintaining accurate operational data, supporting regulatory reporting, and upholding strong safety and environmental standards.

The successful candidate will contribute to the effective coordination of site activity, enabling consistent operational performance and compliance with industry regulations. They will play an important role in supporting daily workflows, maintaining reliable information for internal stakeholders, and ensuring the site continues to operate safely, efficiently and in line with external obligations throughout the contract period.

Key Responsibilities:

• Ensure high levels of Health, Safety and Environmental practice with a duty of care to yourself and others.
• Operate weighbridge, recording all in and out vehicle movements and reconcile WB tonnages
• Issue instructions to drivers of vehicles entering and leaving site as required to ensure health and safety and operational procedures are adhered to.
• Checking delivery of paperwork and duty of care documents for compliance with waste and animal by-product regulations.
• Collate and distribute various reports on a daily, weekly, monthly,
• Assist with administration for KPI and revenue.
• Data entry on various company software packages.
• Carrying out basic site inductions.
• Collate and report data for Ofgem.
• Raise and process monthly and ad hoc purchase orders.
• Maintain accurate purchase order records and receipt goods and services in line with company procedures.
• Issue purchase order numbers to suppliers in a timely manner.
• Liaise with Site Managers and suppliers to coordinate works and service delivery across site.
• Provide general administrative support to ensure the smooth running of procurement and site operations.
• Confident communicator — able to engage clearly and professionally with colleagues at all levels.
• Microsoft Office proficiency — experienced in Excel, Word, PowerPoint, Teams and SharePoint.
• Accurate record keeping — strong attention to detail and high‑quality data entry skills.
• Commitment to Bio Capital values — demonstrates alignment with organisational behaviours and standards.
• Exceptional interpersonal skills — respectful, collaborative and an effective team player
• Strong time management — organised, reliable and able to prioritise effectively in a busy environment.