Contract Support Specialist - Admin & Budgets (Southampton)

Velocity Recruitment; Southampton; On-site; GBP 32,000 - 35,000; Full time

Job summary

Velocity Recruitment Ltd in Southampton is seeking a Contract Support to join a global facilities management company. The role involves providing essential administrative and contract support to ensure smooth day-to-day operations.

Key duties include handling purchase orders, invoices, and quotations, maintaining records, and supporting maintenance coordination. The position offers a competitive salary and standard Monday–Friday hours.

Qualifications

• Experience in a Contract Support, Contract Administrator or similar administrative role.
• Strong attention to detail and organisational abilities.
• Proficient in Microsoft Office and Excel.
• Confident, professional communicator with clients and colleagues.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Providing administrative support to the contract management team.
• Raising and processing purchase orders, invoices and quotations.
• Assisting with financial reporting, budget tracking and cost control.
• Maintaining accurate records, databases and contract documentation.
• Monitoring work orders and ensuring jobs are updated and completed within agreed timescales.
• Liaising with clients, suppliers and internal teams to resolve queries.
• Supporting the coordination of planned and reactive maintenance activities.
• Preparing reports and updating spreadsheets as required.
• Ensuring all administrative processes are completed accurately and efficiently.

Skills

Organisational skills

IT skills

Communication

Multitasking

Proactive

Job description

Velocity Recruitment Ltd in Southampton is seeking a Contract Support to join a global facilities management company. The role involves providing essential administrative and contract support to ensure smooth day-to-day operations.

Key duties include handling purchase orders, invoices, and quotations, maintaining records, and supporting maintenance coordination. The position offers a competitive salary and standard Monday–Friday hours.