Hybrid Contract & Procurement Coordinator

Positive Employment; Southampton; Hybride; GBP 29 000 - 33 000; Plein temps

Résumé du poste

Positive Employment is seeking a Contract Support Officer in Southampton to support contract management and procurement activities for a local government organisation. The role is hybrid and initially a 3-month contract with the potential to extend.

The post holder will manage contract relationships with third-party suppliers, handle invoicing and requisitions, coordinate meetings, and support senior management with governance and reporting to achieve best value for money.

Qualifications

• GCSE or equivalent qualification required.
• At least three years’ experience in a relevant role.
• Experience in contract management, procurement or a commercial service delivery role.
• Experience establishing relationships with commercial partners to support value-for-money and high quality performance.
• Good IT literacy and ability to use self-service/digital platforms and MS Office.
• Desirable: procurement in the public sector.
• Desirable: legal/commercial experience.

Responsabilités

• Develop, monitor and maintain the programme of key projects/activities within Contracting and Procurement.
• Manage generic Contracting and Procurement inboxes and distribute emails/enquiries to Contracting and Procurement Team accordingly.
• Allocate reactive requests to the appropriate team member and work with them to develop responses/solutions.
• Organise meetings, issue agendas and papers, take and issue minutes, and support the Director and Senior Management Team.
• Organise team meetings and team diaries, taking minutes and following up actions.
• Coordinate sign-off of formal decision-making processes.
• Check invoices and ensure payments are made on time.
• Raise Requisitions/Purchase Orders/Goods Received Notices/invoices and ensure budgets are aligned to correct budget holders.
• Deal with contract administrative activities for strategic and key managed contracts.
• Notify suppliers/third parties of changes to Contracting and Procurement team representation.
• Manage Freedom of Information requests and ensure timely responses.
• Oversee information governance compliance.
• Maintain team structure information and filing of contract data.
• Report data to corporate body in support of council indicators.

Connaissances

Contract management

Procurement

Relationship building

IT literacy

MS Office

Formation

GCSE or equivalent

Outils

MS Office

Description du poste

Positive Employment is seeking a Contract Support Officer in Southampton to support contract management and procurement activities for a local government organisation. The role is hybrid and initially a 3-month contract with the potential to extend.

The post holder will manage contract relationships with third-party suppliers, handle invoicing and requisitions, coordinate meetings, and support senior management with governance and reporting to achieve best value for money.