Contract Support Administrator

CBW Staffing Solutions Ltd; City Of London; On-site; GBP 32,000 - 40,000; Full time

Job summary

CBW Staffing Solutions Ltd in Central London is seeking an experienced Contract Support Administrator for a permanent FM role. You will support contract management, raise purchase orders, produce reports, and coordinate engineers.

The role requires CAFM proficiency, finance experience, and strong IT skills in Word, Excel and Outlook. Office-based, 8:00-17:00, Monday to Friday, with a focus on accuracy and client service.

Qualifications

• CAFM proficiency required.
• Finance experience preferred.
• Proficient in Word, Excel and Outlook.
• Good people skills and able to manage engineers.
• Experience within FM sector.

Responsibilities

• Coordinate, administrate and manage reactive and PPM works per contract and performance measures.
• Raise purchase orders and prepare quotes.
• Schedule engineers and close completed works.
• Produce WIP and budget reports for contract.
• Ensure invoicing is timely and accurate.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Planning and coordination

Tools

CAFM system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Budget reporting

Job description

Contract Support Administrator Central London- FM Service Provider - Up to £36,000 per annum

Are you an experienced Contract Support? Are you looking for a new challenge within the FM sector? If so please read on... CBW are currently recruiting for an Experienced Contract Support based in Central London. It's an excellent opportunity to work for a building services company on a permanent basis.

Details/Hours of Work:

Contract type - Permanent

8:00am to 17:00pm

Monday to Friday- Office Based Role

Key duties & Responsibilities

• At least 2 years proven experience of working within a Facilities and Maintenance related environment.
• Experience in using and understanding a CAFM system.
• WIP and Budget Reports
• Raising Purchase Orders
• Quotes
• Scheduling Engineers and Closing Down completed works
• Ability to Coordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
• Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
• Experience of managing P&L on large commercial contracts.
• Provide dedicated support to the Contract Manager for all contracts, communicating frequent and detailed feedback on works progress or queries.
• Ability to work under pressure to achieve required Client + Contract Service Level.
• To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
• Adaptable to a variety of works and contract demands.
• Have a logical and organised method to the 100% completion of all works.
• Able to prioritise and multitask to a high level, whilst achieving strict deadlines.
• Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
• IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
• Ability to work overtime if and when required.
• Custodian of ensuring invoicing of all works are completed within timeframes and fully transparent.
• Be the focal point for ensuring PPM’s are raised with monthly hours tracked and closed with applicable updates checked with the Contract Manager.
• Raise all quotes, as per costing sheet from Contract Manager.
• Be responsible for tracking all reactive and additional works including Requirements

Requirements

• CAFM proficient
• Finance experience
• Efficient in Microsoft Word, Excel and Outlook
• Have good people skills and be able to manage engineers
• Experience within FM