Contract Support

Velocity Recruitment; Hillyfields; On-site; GBP 32,000 - 35,000; Full time

Job summary

Velocity Recruitment Ltd is recruiting for a Contract Support Administrator in Southampton. The role supports the contract management team with administrative duties, PO processing, invoicing and cost control, ensuring contracts run smoothly.

The successful candidate will maintain records, liaise with clients and suppliers, and assist with maintenance coordination within a global facilities management context.

Qualifications

• Experience in a Contract Support, Contract Administrator or similar administrative role.
• Strong organisational skills with excellent attention to detail.
• Proficient IT skills including Microsoft Office and Excel.
• Confident communication skills with clients and colleagues.

Responsibilities

• Providing administrative support to the contract management team.
• Raising and processing purchase orders, invoices and quotations.
• Assisting with financial reporting, budget tracking and cost control.
• Maintaining accurate records, databases and contract documentation.
• Monitoring work orders and ensuring timely updates.
• Liaising with clients, suppliers and internal teams to resolve queries.
• Supporting coordination of planned and reactive maintenance activities.
• Preparing reports and updating spreadsheets as required.
• Ensuring all administrative processes are completed accurately and efficiently.

Skills

Organisational skills

IT skills

Communication

Multi-tasking

Teamwork

Tools

Microsoft Office

Excel

Job description

Contract Support Administrator

Location: Southampton

Salary: £32,000 - £35,000 per annum

Hours: Monday to Friday, 8:00am - 5:00pm

We are currently recruiting for a Contract Support Administrator to join a global facilities management company based in Southampton.

This is a great opportunity for an organised and proactive individual to join a well-established business, providing essential administrative and contract support to ensure the smooth running of day-to-day operations.

Key Responsibilities:

• Providing administrative support to the contract management team.
• Raising and processing purchase orders, invoices and quotations.
• Assisting with financial reporting, budget tracking and cost control.
• Maintaining accurate records, databases and contract documentation.
• Monitoring work orders and ensuring jobs are updated and completed within agreed timescales.
• Liaising with clients, suppliers and internal teams to resolve queries.
• Supporting the coordination of planned and reactive maintenance activities.
• Preparing reports and updating spreadsheets as required.
• Ensuring all administrative processes are completed accurately and efficiently.

About You:

• Previous experience in a Contract Support, Contract Administrator or similar administrative role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft Office and Excel.
• Confident communication skills, with the ability to liaise professionally with clients and colleagues.
• Ability to manage multiple tasks and work to deadlines.
• A proactive approach with the ability to work independently and as part of a team.

What's on Offer?

• Salary of £32,000 - £35,000 per annum.
• Monday to Friday working hours, 8:00am - 5:00pm.
• The opportunity to join a leading global facilities management company.
• A varied role within a professional and supportive team.

If you have previous administrative or contract support experience and are looking for your next opportunity in Southampton, we would love to hear from you.