Contract Administrator -378518

Adecco; Waterlooville; Hybrid; GBP 20,000 - 26,000; Full time

Job summary

Adecco is seeking a highly organised Contract Administrator to join our team in Waterlooville, Hampshire, on a 9-month temporary contract with hybrid working. You will support projects and tender programs, coordinate meetings, manage documents, and assist with payroll and supplier invoices.

The role requires strong MS Office skills, attention to detail, and the ability to work with diverse stakeholders. Typical duties include creating presentations, maintaining filing systems, raising purchase

Qualifications

• Previous experience in an administrative or business support role.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong organisational skills and attention to detail.
• Capable of handling multiple tasks and meeting deadlines.
• Confident written and verbal communication.
• Proactive and positive approach to work.
• Ability to work collaboratively in a team.

Responsibilities

• Provide administrative support across multiple projects and functions.
• Support Project Managers and operational teams with day-to-day coordination.
• Assist with tender and bid administration including document management.
• Book meeting rooms and organise meetings with facilities and refreshments.
• Prepare presentations, reports and documentation from management data.
• Maintain filing systems and document repositories.
• Update and manage controlled documents and databases.
• Coordinate document reviews and support compliance processes.
• Process supplier invoices and maintain related records.
• Raise purchase orders and sales orders.
• Support monthly payroll administration under Payroll Manager guidance.
• Maintain employee records (training, leave, recognition).
• Take meeting minutes and distribute actions.
• Support timesheet administration and submissions.
• Share business communications through newsletters and emails.

Skills

Organisational skills

Communication skills

Deadline management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Contract Administrator

Location: Waterlooville, Hampshire (Hybrid Working)

Contract: Temporary Contract (9 Months)

Hours: Full Time, 37 Hours Per Week

The Opportunity

We are seeking a highly organised Contract Administrator to join a collaborative team supporting a range of projects within a busy operational environment.

This role offers a varied workload, combining day-to-day administration responsibilities with support for an upcoming tender programme. The successful candidate will work closely with project teams, operational stakeholders, and management to help ensure activities are delivered efficiently and accurately.

This position is based at the Technology Hub in Waterlooville, with a hybrid working arrangement and flexibility around start and finish times.

Key Responsibilities

• Provide administrative support across multiple projects and business functions.
• Support Project Managers and operational teams with day-to-day coordination activities.
• Assist with tender and bid administration, including document management and meeting coordination.
• Book meeting rooms and organise meetings, including facilities and refreshments where required.
• Prepare presentations, reports, and documentation using information provided by management teams.
• Maintain filing systems and document repositories.
• Update and manage controlled documents and databases.
• Coordinate document reviews and support compliance processes.
• Process supplier invoices and maintain related records.
• Raise purchase orders and sales orders.
• Support monthly payroll administration under guidance from the Payroll Manager.
• Maintain employee records, including training, leave, and recognition information.
• Take meeting minutes and distribute actions.
• Support timesheet administration and submissions.
• Share business communications through newsletters, emails, and other internal channels.

What We're Looking For

Essential

• Previous experience in an administrative or business support role.
• Good working knowledge of Microsoft Word, Excel, and PowerPoint.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work to deadlines.
• Confident communication skills, both written and verbal.
• A proactive and positive approach to work.
• Ability to work collaboratively within a team environment.

Desirable

• Experience supporting tenders, bids, projects, or contract administration activities.
• Exposure to payroll administration.
• Experience processing invoices, purchase orders, or sales orders.
• Knowledge of SAP or similar business systems.
• Experience taking meeting minutes and coordinating actions.

Working Arrangements

• Hybrid working model.
• Typically one day per week onsite and the remainder working remotely, subject to business requirements.
• Additional onsite attendance may occasionally be required.
• Flexibility around working hours is available, although candidates should be willing to adapt to business needs when required.

Security Requirements

Candidates must be eligible to obtain Security Clearance (SC). Clearance must be in place before commencing employment. BPSS clearance may also be required as part of the onboarding process.

What Success Looks Like

We're looking for someone who:

• Takes ownership of tasks and follows them through to completion.
• Delivers excellent customer service to internal and external stakeholders.
• Communicates clearly and professionally.
• Works effectively as part of a team.
• Adapts well to changing priorities.
• Demonstrates initiative and a willingness to learn.
• Maintains accuracy while working in a fast-paced environment.