Lead Contract Support

CBRE Group, Inc.

Hatfield

On-site

GBP 32,000 - 45,000

Full time

14 days+

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Job summary

CBRE Group, Inc. in Hatfield, England, seeks a Lead Contract Support to assist control of financial and commercial aspects of contracts and maintain records for CBRE. You will prepare reports, manage invoices, time sheets and holidays, and liaise with site teams and head office to ensure accurate processing.

Ideal candidate has strong IT skills (Word/Excel/Outlook/PowerPoint), GCSEs in Maths and English, and an interest in accounting. Occasional outside-hours work may be required.

Qualifications

A good basic education is essential, with GCSE passes in Maths and English or equivalent.
Higher educational qualifications to ‘A’ level/HNC/D or degree would be beneficial or equivalent.
Accounting qualification or interest to move in an Accounting & Finance direction.
Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc. – intermediate to advance level.
Must demonstrate a strong sense of customer focus.
Excellent verbal and good basic standard of written communication skills.
Self-motivated and systematic.
Able to prioritise demands and make decisions under pressure.

Responsibilities

To assist with the control of all financial and commercial aspects of contracts.
To assist in the production of supporting financial information.
To maintain and update both manual and computer records relating to CBRE areas.
To prepare and issue predefined reports for contract and customer requirements.
To administer quality management system documentation and ensure compliance.
Liaise with site team and head office for quotations, PO, invoices, timesheets and holidays.
To undertake general office duties relating to the contract including reporting.
Production of valuations and presentation of results.
Monthly forecasting and finance reports for clients.
Run weekly aged debt reports and liaise with the client to resolve issues.

Skills

Customer focus

Time management

Attention to detail

Communication skills

Education

GCSE maths & English

A level / HNC / D or degree beneficial

Tools

Word

Excel

Outlook

PowerPoint

Job description

Hatfield - England - United Kingdom of Great Britain and Northern Ireland

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 1000,000 employees and operate in 48 countries.

Job Title: Lead Contract Support

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Lead Contract Support to join the team located in [LOCATION].

Main Duties and Responsibilities

To assist with the control of all financial and commercial aspects of contracts
To assist in the production of supporting financial information.
To maintain and update both manual and computer records relating to areas of which CBRE are responsible.
To prepare and issue predefined reports, which form part of the contract and customer requirement
To administer quality management system documentation and ensure compliance
Liaise closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
To undertake general office duties relating to the contract including:
1. Correspondence and filing
2. Minutes of meetings
3. Preparation of reports and documentation
4. Updating of electronic records
5. Material ordering and administration
6. Subcontractor’s administration
7. Raising purchase orders and ensuring that purchase orders are updated when changes required.
8. Production of valuations and presentation of results
9. Production of short range plan information
10. Quote logging and processing
11. Collating timesheets from engineers, chasing and checking quality of data
12. Application billing preparation and billing of all Maintenance and Extra works through SAP Ariba
To undertake the training of staff as and when required. Run regular training gap reports from training tracker.
To enable full auditable trails with, for example but not limited, to invoices, timesheets, material orders and goods received notes.
To be responsible for the commercial support on the contract through to final account.
Collating and presenting portfolio reviews.
Run weekly aged debt report’s and liaise with the client to resolve any issues.
Complete month end reports for the finance manager.
Book and arrange Travel for EMEA shutdowns through client’s booking system.
Collating the monthly forecasting.
Collate a monthly finance report for clients.

PERSON SPECIFICATION

A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
Higher educational qualifications to ‘A’ level/HNC/D or degree would be beneficial or equivalent.
Accounting qualification or interest to move in an Accounting & Finance direction.
Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc. – intermediate to advance level.
Must demonstrate a strong sense of customer focus.
Excellent verbal and good basic standard of written communication skills.
Self-motivated and systematic.
Able to prioritise demands and make decisions under pressure.
Results/ task orientated, attention to detail and accuracy.
Excellent time management and organisational skills.
Commitment to continuous improvement.
Ability to work as part of a team, as well as independently.
Reliable and committed.
Confidential and discrete approach.
Calm manner, able to work under pressure and with changing demands and priorities.
Be flexible to work outside core office hours from time to time.
Knowledge of Anaplan is desired but not essential as training can be given