Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Jones Lang LaSalle Incorporated, an on-site facilities support role in London, seeks an Administrative/Facilities professional to assist the Facility Management Team with daily tasks, coordinate meetings, and support maintenance scheduling in a client-focused environment.

Ideal candidates hold an associates degree and 2+ years in facility administration, with strong MS Office and Google Suite skills, and exemplary customer service while multitasking under tight deadlines.

Qualifications

• Associates degree or equivalent experience in facilities management, building, or related field.
• At least 2+ years of experience in facility or property administration.
• Strong customer service orientation and ability to maintain professionalism under pressure.

Responsibilities

• Assist Facility Management Team with tactical planning and day-to-day workload.
• Provide facility-specific assistance to the project management team as needed.
• Support coordination of meetings and conference room reservations.
• Schedule maintenance activities and support special events for clients or JLL.
• Maintain communication with clients, visitors and vendors to ensure smooth operations.

Skills

Customer service

Professionalism

Time management

Multitasking

CMMS

MS Office

Google Suite

Written communication

Verbal communication

Organizational skills

Education

Associates degree in facilities management, building, business or related field

Tools

Corrigo CMMS

MS Office

Google Suite

Job description

## Business Support, Facilities SupportApply: On-site: London, GBR: Full time: Posted Today: REQ528306**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Area of Responsibility ● Administrative Function o Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload o Provide facility specific assistance to the project management team as needed or requested o Manage and maintain small facility management tasks as assigned o Coordinate/support special events in support of client or JLL o Provide support for meetings and conference room reservations as needed and directed o Assist with the coordination and scheduling of maintenance activities ● Communication and Relationship Coordination o Provide general overall facility management services including continuous monitoring of office/facility o Act as an interface with client, visitors and guests o Ensure appropriate follow up with customers o Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal ● Compliance o Assist with budgetary requests, analysis and reporting o Assist with researching, analyzing and reporting budget variances Knowledge, Skills & Abilities ● Education/training o Associates degree in facilities management, building, business or other related field; or equivalent work experience ● Years of relevant experience o 2+ years’ experience with Facility or Property Administration ● Skills and knowledge o Superior customer service skills and orientation o Ability to maintain professionalism at all times under stressful situations o Ability to plan and manage work under time constraints o Ability to multitask and work without direct supervision o Experience working within Corrigo or other CMMS/Automated Work Order system. o Proficient in MS Office, Google suites, and possess strong written, verbal and people skills o Strong organizational skills and collaborative style ● Other abilities o Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports* Knowledge of Google Suite Considered an asset**Location:**On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!