Contract support

Jones Lang LaSalle Incorporated; City Of London; On-site; GBP 45,000 - 55,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a contracts administrator to provide a comprehensive and flexible contract administration service for the contract. You will maintain records, manage maintenance activities including PPM/Helpdesk and transactions, and liaise with client representatives and contract managers on a daily basis.

The role also covers administering financial and commercial aspects, producing supporting information, and ensuring quality management documentation, with on-site

Responsibilities

• Provide a comprehensive and flexible contract administration service for the contract.
• Maintain concise records of maintenance activities including PPM/Helpdesk and transactions.
• Liaise daily with client representatives and support the contract managers.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

To provide a comprehensive and flexible contract administration service to the contract.

To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions.

To liaise daily with client representatives and support the contract managers.

To administer all financial and commercial aspects of the contracts.

To assist in the production of supporting financial information.

To maintain and update both manual and computer records relating to areas of which Integral are responsible.

To prepare and issue predefined reports, which form part of the contracts and customers requirement.

To administer quality management system documentation and ensure compliance.

Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.

To undertake general office duties relating to the contract including but not limited to: Correspondence and filing Minutes of meetings Preparation of reports and documentation Updating of electronic records Material ordering and administration Subcontractor’s administration Raising purchase orders and ensuring that purchase orders are updated when changes required.

Production of valuations and presentation of results

Production of short-range plan information

Quote logging and processing

Collating timesheets from engineers, chasing and checking quality of data

Contract set-up (PPM / System support)

Application billing preparation

Contract escalation process

To support, arrange for and undertake the training of staff as and when required.

To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes.

Location: On-site –London, GBR

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.