Contract Administrator

Rentec Limited; Poole; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking a dedicated Administration Support professional to enhance project management efficiency. In this role, you will work closely with Contracts Managers, providing essential administrative support and ensuring smooth operations. Your responsibilities will include managing supplier interactions, maintaining databases, and assisting with health and safety documentation. This position offers a dynamic work environment where your organizational skills and attention to detail will shine. With a focus on teamwork and collaboration, this role is perfect for those looking to grow within a supportive company culture.

Benefits

25 days holiday plus bank holidays

Free on-site parking

Access to Health Assured services

Pension after 3 months

Christmas party funded by the company

Qualifications

• Ability to work under pressure and prioritize tasks effectively.
• Strong IT skills, especially in Microsoft Office.

Responsibilities

• Provide administrative support to Contracts Managers and site staff.
• Manage supplier quotes and maintain office systems.

Skills

Multitasking

Attention to Detail

Microsoft Office Suite

Communication Skills

Education

High School Diploma

Relevant Industry Experience

Tools

Database Management

Spreadsheets

Job description

Main Purpose of Job:

To provide high quality and professional administration support to the Contract Managers, Site Staff and Colleagues.

Key Duties and Responsibilities:

• Working directly with the Contracts Managers, assisting with all project related administration.
• Obtaining quotes from suppliers.
• Placing orders for projects and ensure Procurement Schedule is adhered to.
• Creating H&S files, risk assessments and method statements
• Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
• Deal with in-coming Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with our clients
• Managing the Sub-Contractor Database, keeping Supplier Insurances up to date etc
• Assisting with the maintenance of office systems, including data management, databases, spreadsheets and filing
• Provide administration support to the Directors and Administration Team Leader
• Liaising with the design team.
• Maintaining office diary system and client databases.
• Monitoring e-mails for nominated members of staff when they are not in the office.
• General administrative and office duties.

General (duties shared with rest of Admin Team):

• Help in providing reception & telephone cover during absences (holiday, sickness, lunch etc).
• Assisting clients and visitors with all requests.
• General administration duties including typing, photocopying, folding of drawings, filing, archiving etc.

Requirements:

• Ability to work under pressure, to tight deadlines, multitask and to prioritise a varying workload.
• Excellent telephone manner.
• Good IT skills, including the Microsoft suite.
• Strong attention to detail.
• Willingness to learn.
• Industry experience would be beneficial but not essential.
• DBS Checks may be required.

Benefits:

• 25 days holiday plus bank holidays
• Free on-site parking
• Access to Health Assured – Counselling, legal advice, discount codes etc.
• Pension (after 3 months of employment)
• Christmas party funded by Rentec.