Contract Administration & Reporting Specialist

Smart Managed Solutions; Greater London; In loco; GBP 26.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Birthday leave

Life Assurance

Annual leave + BH

Life Event Leave

Workplace Pension

Volunteering days

Career progression

Descrizione del lavoro

SMART is seeking a proactive Contract Support to join the team at our Head Office in Aldgate. You will back the contract delivery by supporting the management team, engineers, and customers, ensuring smooth operations and timely admin.

This role focuses on financial reporting, invoice administration, and WIP/debt reviews, with opportunities for career progression in a growing facilities management company.

Competenze

• Experience in a similar role.
• Higher educational qualifications to A Level/HNC/D/Masters/Bachelor’s degree level would be beneficial.

Mansioni

• Produce financial and statistical reports for your designated portfolio and collate information for internal and external monthly reports.
• Assist in reviewing contract month-end P&L’s with the Chief Financial Officer, Management Accountant, and Business Unit Management Team
• Oversee daily administration tasks for direct sites, including raising work orders, purchase orders, and sales invoices, and ensuring timely delivery of parts and services
• Manage and review WIP, debt, purchase invoices, open purchase orders, and maintenance invoicing for all contracts, updating as required
• Respond to customer inquiries professionally and maintain accurate client files, conducting quarterly audits
• Submit overtime reports to payroll, monitor engineers' work schedules, conduct site visits, attend meetings as needed, and perform additional administrative duties as requested

Formazione

Bachelor's degree

Descrizione del lavoro

SMART is seeking a proactive Contract Support to join the team at our Head Office in Aldgate. You will back the contract delivery by supporting the management team, engineers, and customers, ensuring smooth operations and timely admin.

This role focuses on financial reporting, invoice administration, and WIP/debt reviews, with opportunities for career progression in a growing facilities management company.