Contract Support Administrator

CBW Staffing Solutions Ltd; Harrow; Sur place; GBP 36 000 - 44 000; Plein temps

Résumé du poste

CBW Staffing Solutions Ltd in Harrow, North West London, is seeking an experienced Contract Support Administrator for a permanent, office-based role. You will support contract management, raise purchase orders, provide PPM scheduling, and produce reports using CAFM and MS Office.

We require at least 2 years' FM/maintenance experience, strong IT skills, budgeting support, and the ability to liaise with engineers and subcontractors to keep contracts on track and compliant.

Qualifications

• At least 2 years' experience in Facilities/Maintenance environments.
• Experience using CAFM systems and producing reports.
• Ability to raise purchase orders and manage quotes.
• Experience scheduling engineers and closing works.
• Experience with invoicing and tracking costs.
• Budgeting and P&L awareness for large contracts.

Responsabilités

• Coordinate, administer and manage reactive and PPM works.
• Raise all quotes and track costs against budgets.
• Liaise with engineers and subcontractors to ensure standards and progress.
• Generate and audit reports to ensure invoicing accuracy and compliance.
• Support Contract Manager with contract performance data.

Connaissances

CAFM system

Purchase Orders

Quotes

Scheduling Engineers

PPM

Invoicing

P&L management

Microsoft Office

Communication

FM sector experience

Outils

CAFM software

MS Office

Description du poste

Contract Support Administrator -Harrow- North West London- FM Service Provider - Up to £40,000 per annum- Full Time Office Based

Are you an experienced Contract Support?

Are you looking for a new challenge within the FM sector?

If so please read on...

CBW are currently recruiting for an Experienced Contract Support based in Harrow- North West London. It's an excellent opportunity to work for a building services company on a permanent basis.

Details/Hours of Work:

• Contract type - Permanent
• 8:00am to 17:00pm
• Monday to Friday- Office Based Role

Key duties & Responsibilities

• At least 2 years proven experience of working within a Facilities and Maintenance related environment.
• Experience in using and understanding a CAFM system.
• WIP and Budget Reports
• Raising Purchase Orders
• Quotes
• Scheduling Engineers and Closing Down completed works
• Ability to Coordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
• Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
• Experience of managing P&L on large commercial contracts.
• Provide dedicated support to the Contract Manager for all contracts, communicating frequent and detailed feedback on works progress or queries.
• Ability to work under pressure to achieve required Client + Contract Service Level.
• To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
• Adaptable to a variety of works and contract demands.
• Have a logical and organised method to the 100% completion of all works.
• Able to prioritise and multitask to a high level, whilst achieving strict deadlines.
• Able to liaise with Engineers and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
• IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
• Ability to work overtime if and when required.
• Custodian of ensuring invoicing of all works are completed within timeframes and fully transparent.
• Be the focal point for ensuring PPM's are raised with monthly hours tracked and closed with applicable updates checked with the Contract Manager.
• Raise all quotes, as per costing sheet from Contract Manager.
• Be responsible for tracking all reactive and additional works including Requirements
• CAFM proficient
• Finance experience
• Efficient in Microsoft Word, Excel and Outlook
• Have good people skills and be able to manage engineers
• Experience within FM