Contract Admin & Invoicing Specialist

Equans UK & Ireland; Ealing; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Life Cover

Employee discounts

Gym membership discounts

Cycle to work

Holiday purchase scheme

CSR days

Learning opportunities

Referral rewards

Employee networks

Job summary

Equans currently has an exciting opportunity for a Contract Administrator to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package.

As Contract Administrator you will provide professional administration support to the FM team, manage invoicing and assist with procurement and asset management, ensuring accuracy and confidentiality in all tasks.

Qualifications

• Previous administration experience is essential.
• The role requires good IT skills and experience with management systems.
• Invoicing, PO handling and supplier liaison experience advantageous.

Responsibilities

• Provide professional admin support to the on-site FM team.
• Advise sub-contractors on invoicing requirements and verify invoices.
• Prepare, process and submit client invoices; monitor payments.
• Assist with correspondence, reports, tenders and presentations; maintain confidentiality.
• Assist with asset management, invoicing and purchasing.
• Work 40 hours per week, 08:00–17:00, Mon–Fri.

Skills

Administration experience

IT skills

Invoicing & purchasing

Customer service

Organisational skills

Teamwork

Tools

Maximo

CAFM

Job description

Equans currently has an exciting opportunity for a Contract Administrator to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package.

As Contract Administrator you will provide professional administration support to the FM team, manage invoicing and assist with procurement and asset management, ensuring accuracy and confidentiality in all tasks.