Contract Administrator

Equans UK & Ireland; Ealing; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Life Cover

Employee discounts

Gym membership discounts

Cycle to work

Holiday purchase scheme

CSR days

Learning opportunities

Referral rewards

Employee networks

Job summary

Equans currently has an exciting opportunity for a Contract Administrator to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package.

As Contract Administrator you will provide professional administration support to the FM team, manage invoicing and assist with procurement and asset management, ensuring accuracy and confidentiality in all tasks.

Qualifications

• Previous administration experience is essential.
• The role requires good IT skills and experience with management systems.
• Invoicing, PO handling and supplier liaison experience advantageous.

Responsibilities

• Provide professional admin support to the on-site FM team.
• Advise sub-contractors on invoicing requirements and verify invoices.
• Prepare, process and submit client invoices; monitor payments.
• Assist with correspondence, reports, tenders and presentations; maintain confidentiality.
• Assist with asset management, invoicing and purchasing.
• Work 40 hours per week, 08:00–17:00, Mon–Fri.

Skills

Administration experience

IT skills

Invoicing & purchasing

Customer service

Organisational skills

Teamwork

Tools

Maximo

CAFM

Job description

Equans currently has an exciting opportunity for a Contract Administrator to join our facilities team at the University of West London in Ealing. This is a permanent role working 40 hours per week, Monday to Friday from 8am to 5pm. On offer is a competitive salary and benefits package.

What will you deliver?

• To provide an effective, professional administration support to operational / FM team
• To advise sub-contractors regarding invoicing requirements and check validity of sub-contractors advice notes and invoices
• Prepare, process and submit invoices to the client for work undertaken, monitor payments of invoices and take recovery action as necessary in accordance with standard procedures.
• Assist with the preparation of correspondence, reports, tenders, presentations and other documents as required, maintaining confidentiality at all times
• Assist with asset management, invoicing and purchasing
• Working 40 hours per week, from 08.00 to 17.00, Monday to Friday

Who are we looking for?

• Previous administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) is essential
• Financially and commercially astute with experience of handling purchase orders, etc.
• Excellent administration skills
• High level of customer service skills and a good telephone manner
• Excellent organisational and time management skills
• Have a flexible approach to working, with the ability to work on own initiative and as part of a team.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to X1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme

• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Opportunities for career advancement and professional development.
• Supportive work environment with a focus on teamwork and collaboration.

Who are we?

EQUANSis a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.

What’s next?

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.